Project Coordinator - School of Continuing Education

MacEwan University; Edmonton; On-site; CAD 47,000 - 68,000; Part time

Benefits offered by this job

Competitive base pay

Flexible benefits package

Continuous learning culture

Opportunities for career growth

Job summary

MacEwan University is seeking a Project Coordinator for a 0.8 FTE, 15-month, non-recurring term with the School of Continuing Education. The role focuses on planning, organizing, and delivering projects aligned with strategic goals, translating objectives into actionable plans, and ensuring schedules and documentation are maintained.

Under the Senior Business Development Officer, you will manage budgets, procurement, reporting, and evaluation, and facilitate clear communication among internal

Qualifications

• Bachelor’s degree in Business Administration, or related field.
• Minimum of 3 years of project coordination experience.
• Demonstrated experience coordinating projects with multiple stakeholders.
• Experience with budget tracking and reconciliation.
• Experience with grant-funded projects, compliance reporting, or government funding agreements would be considered an asset.

Responsibilities

• Coordinate activities, timelines, and roles with multiple stakeholders.
• Break down major deliverables into manageable components and monitor deadlines.
• Coordinate resources to achieve project outcomes and program goals.
• Track and report on budgeted spending and funding compliance.
• Organize meetings, prepare agendas, and follow up on action items.
• Communicate with stakeholders and maintain project documentation.

Skills

Project coordination

Stakeholder management

Budget tracking

Risk assessment

Communication skills

Time management

MS Office

Asana

Hubspot

Education

Bachelor’s degree in Business Administration

Tools

Asana

Hubspot

SIS

Outlook

SharePoint

Teams

Job description

Competition Number: 26.08.206

Category: Part-Time Non Recurring Term (less than 35 hours per week)

Salary: MSU Band E (Steps 1-8): $32.353 - $47.042 per hour. $47,106 - $68,493 per annum (Based on 28 hours per week).

Closing Date: The competition will remain open until a suitable candidate is found.

MacEwan University is seeking a Project Coordinator for a part-time (0.8 FTE) 15-month, non-recurring term opportunity with the School of Continuing Education.

The Project Coordinator is responsible for coordinating the planning, organization, and delivery of projects that advance the School of Continuing Education’s (SCE) strategic goals. Under the direction of the Senior Business Development Officer, the Project Coordinator translates established project goals and priorities into actionable project plans and ensures activities remain aligned with defined outcomes. You will manage project plans, schedules, budgets, and documentation, facilitating communication among internal and external stakeholders, and supporting quality assurance, reporting, and evaluation. By applying project management best practices, you will help ensure that projects are delivered on time, within scope and budget, and in alignment with institutional policies and stakeholder requirements.

Where projects are grant-funded, the role also coordinates compliance, reporting, and financial accountability activities to ensure projects meet funding requirements and deliverables.

Key responsibilities include:

• Coordinating activities, timelines, and roles with multiple stakeholders;
• Breaking down major deliverables into manageable components, integrating milestones into project schedules, and monitoring progress against agreed deadlines;
• Coordinating the people, materials, and services required to achieve project outcomes and program development goals;
• Tracking and reporting on budgeted spending, grants, and/or inventory to support accountability and transparency;
• Coordinating procurement of external services, consultants, SMEs, and other project resources in accordance with university processes; where applicable, ensuring alignment and compliance with funding agreements and guidelines;
• Organizing and facilitating meetings, preparing agendas, records decisions, and following up on action items;
• Managing communication protocols (e.g., shared calendars, resource repositories, process maps) to ensure clarity and accountability among internal and external stakeholders;
• Managing events, focus groups, and sector consultations;
• Preparing and maintaining accurate project documentation, including contracts, agreements, meeting minutes, records, and progress updates;
• Preparing status updates, briefing notes, presentations, updates, and final reports for leadership and stakeholders; and
• Collaborating and communicating effectively with all project stakeholders with an appropriate cadence.

Skills

• Strong project coordination skills with a solid understanding of project management principles, methods, and techniques;
• The ability to navigate and coordinate multistakeholder projects;
• The ability to define and refine project requirements throughout the project lifecycle, ensuring clarity and alignment with outcomes;
• Demonstrated ability to problem-solve, assess situations, think critically, and apply sound judgment in making timely and informed recommendations;
• Strong collaboration and communication skills;
• Strong analytical and decision-making skills with keen attention to detail and accuracy;
• The ability to navigate sector-specific communications, spaces, and networks;
• The ability to develop trust by consistently displaying honesty, integrity, and ethical conduct in all interactions, fostering credibility, accountability, and strong working relationships with colleagues and stakeholders;
• The ability to identify, assess, and mitigate risks related to project scope, timelines, funding requirements, and deliverables;
• Excellent verbal and written communication skills, with the ability to articulate complex information, prepare reports, and tailor messaging to diverse audiences;
• Demonstrated self-motivation and initiative, effectively working independently while collaborating productively within a team environment to achieve shared goals and deliver results;
• Strong interpersonal, collaboration, and conflict resolution skills that enable positive and productive stakeholder relationships;
• Excellent organizational and time management skills with the ability to adapt to shifting priorities, manage multiple deadlines, and maintain focus under pressure;
• Proficiency in Microsoft Office Suite and collaboration platforms; and
• Experience using Asana, Hubspot, SIS and Outlook, Sharepoint and Teams would be considered an asset.

Qualifications

• A minimum of a Bachelor’s degree in Business Administration, or related field.
• A minimum of 3 years of project coordination experience, preferably in a post-secondary or public sector environment.
• Demonstrated experience coordinating projects with multiple stakeholders.
• Experience with budget tracking and reconciliation.
• Experience or knowledge of the transportation sector would be considered an asset.
• Experience working on multi-stakeholder projects would be considered an asset.
• Experience with grant-funded projects, compliance reporting, or government funding agreements would be considered an asset.
• Experience supporting program or curriculum development projects would be considered an asset.
• An equivalent combination of education and experience may be considered.

Position Requirements

• This position is on campus only.

Benefits

• Competitive base pay
• Flexible benefits package
• Continuous learning culture
• Opportunities for career growth

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.