Project Coordinator (Term-Certain)

Gexel Telecom International Inc.; Red Deer; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

15% hourly rate supplement

On-site position

Job summary

Red Deer Polytechnic is seeking a Project Coordinator to support applied research projects within the Division of Applied Research. You will coordinate planning, timelines, reporting and stakeholder communications to ensure project success and sponsor satisfaction.

Responsibilities include maintaining project documentation, assisting in budget adherence, and collaborating with internal teams and external partners.

Qualifications

• Two years of post-secondary training in PM/Business/Communications or equivalent.
• Minimum 2-3 years of relevant experience with project coordination.
• Project management experience is required.
• Ability to work in a dynamic, fast-paced environment with deadlines.
• Strong data interpretation and decision-support capabilities.

Responsibilities

• Coordinate project planning, timelines, and reporting to support success.
• Assist in communication between internal/external stakeholders and project teams.
• Maintain project documentation and templates; track milestones.
• Prepare progress reports, risk assessments, and project completion summaries.
• Coordinate meeting logistics and translate actions into PM tools.
• Support resource distribution and budget adherence in line with policy.

Skills

Project management

Communication

Analytical skills

Data interpretation

Time management

Organizational skills

Team collaboration

Education

Post-secondary certificate

Undergraduate degree

Related studies in PM/Business/Comm

Job description

Position Summary

Reporting to the Project Manager, in the Division of Applied Research, the Project Coordinator plays a key role in managing applied research projects and enhancing student work experiences across Red Deer Polytechnic’s research pillars.

This role involves coordinating project planning, communication, timelines, and reporting, while keeping sponsors and stakeholders informed of progress. In addition, the Project Coordinator is responsible for building and maintaining strong relationships with internal and external partners, assists in distribution of program resources, logistics, and helping ensure budget adherence and compliance with institutional policies and risk management protocols.

The Project Coordinator will display a high degree of initiative and the ability to work independently and collaboratively to achieve high-end results. This individual utilizes analytical skills, flexibility, and creativity to support decision-making in serving the strategic and operational objectives for all projects within Applied Research. The Project Coordinator will play a critical role in ensuring project success.

Position Responsibilities

Project Management

• Assists the Project Manager with the coordination and delivery of projects and strategic initiatives by providing project administration and project coordination support.
• Supports project design, planning, implementation, completion, and assessment activities under the direction of the Project Manager.
• Monitors project milestones and timelines and reports progress, risks, and delays to the Project Manager/ Principal Investigator (PI).
• Identifies issues, gathers information, and assists in developing solutions and recommendations to support project progression.
• Supports committees, task groups, faculty, staff, and project teams to facilitate collaboration and project success.
• Assists with communication and coordination between internal and external stakeholders and project team members to support project objectives and deliverables.
• Provides information and guidance to external parties and partners regarding applicable RDP processes and practices, as directed.
• Coordinates with internal departments, such as Marketing & Communications, Work Integrated Learning, and Schools, to support project initiatives.
• Maintain project documentation, including project plans, schedules, status updates, critical path tracking, proposals, business cases, project deliverables, agenda packages, and meeting minutes.
• Translate meeting action items and updates the Project management tool.
• Assists in preparing project completion summaries and presentations for project sponsors and department leaders.
• Coordinates meeting logistics, including scheduling, room bookings, catering, materials, and virtual meeting arrangements.
• Document project management processes as direct by the project manager
• Assisting project manager creating project management templates

Metrics Collection

• Metrics collection including tracking events, grant reporting preparation and capturing project deliverables, and supporting material tracking to projects.
• Working with the Applied Research Team support event planning and delivery: room booking, invites, AV, food, advertising, attendance lists, media release signage, media communications in collaboration with RDP Marketing and Communication department.
• Tracking knowledge mobilization includes conferences and publications ensuring grant requirements are met.
• Validate metrics in the project management software, identify data entry errors, and collaborate with the appropriate individuals to ensure timely correction and data accuracy.
• Support project reporting.

Human Resources Coordination

• Maintains confidentiality of personal information in accordance with Polytechnic policies, standard practices, and the Freedom of Information and Protection of Privacy Act.
• Oversees the coordination of the onboarding and exit procedures to ensure the appropriate collection and tracking of information
• Training for consistent data entry into Project management software.
• Training staff on Project Management templates within Applied Research

Required Qualifications

• Two (2) years of post-secondary training, completion of a community college certificate including trades apprenticeships or equivalent ideally in Project Management, Business Administration, Communications/Public Relations
• Minimum of 2-3 years of relevant experience
• Project management experience is required
• Ability support change; a proactive, collaborative, results-oriented style
• Ability to work in a dynamic, ever-changing, fast-paced environment with multiple demands, competing priorities and numerous deadlines
• Ability to use and interpret complex data to accurately advise and inform decision makers
• Strong analytical skills, ability to think outside the box, and apply creative solutions to issues presented
• Able to advance multiple operational initiatives and decision points within established timeframes and budgets
• Excellent interpersonal, relationship building, and conflict resolution skills
• Ability to exercise good judgement and discretion, and maintain confidentiality
• Effective organizational, time management, and planning skills
• Excellent oral, written, and technical skills
• Proven ability to assist with managing priorities, be self-directed, and work with minimal supervision
• Knowledge and awareness of the operation of a post-secondary institution is preferred

Preferred Qualifications

• Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in a related program representing four years of study or equivalent ideally in Project Management, Business Administration, Communications/Public Relations
• Experience working in a post-secondary educational institution would be an asset

Benefits and Compensation Information

An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.

Desired Start Date

October 12, 2026

Position End Date (if term-certain)

June 30, 2027

Hours of work

8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity orexpression.

Red Deer Polytechnic will provide job applicants with accommodationsin accordance withthe Alberta Human Rights Code. To request an accommodation, please contact [e-mail].

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Special Instructions to Applicants

• This position will remain open until filled; however, the first review of applications will begin on September 30, 2026.
• This position is conditionally funded and does not qualify for conversion under the AUPE Collective Agreement.
• Start date will be dependent on department needs and candidate availability.
• Hours of work will be dependent upon operational needs.
• This is an in-person position. The successful candidate will be required to work on-site at our location during scheduled working hours.