Project Coordinator School of Continuing Education

MacEwan University; Edmonton; Hybrid; CAD 47,000 - 68,000; Part time

Job summary

MacEwan University is seeking a part-time (0.8 FTE) Project Coordinator for a 15‑month, non-recurring term with the School of Continuing Education. The role translates project goals into actionable plans, manages schedules, budgets, and documentation, and coordinates communication among stakeholders.

You will implement best practices to ensure on-time delivery within scope and budget, while supporting QA, reporting, and evaluation.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Three years of project coordination experience preferred.
• Experience coordinating multi-stakeholder projects is required.

Responsibilities

• Coordinate activities, timelines, and roles with multiple stakeholders.
• Break down deliverables and integrate milestones into project schedules.
• Track budgeted spending and reporting for grants and projects.
• Prepare status updates, briefings, and final reports for leadership.

Skills

Project coordination

Stakeholder management

Communication

Analytical thinking

Problem solving

Attention to detail

Organization

Independent work

Team collaboration

Risk management

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Asana

Hubspot

SIS

Outlook

SharePoint

Teams

Job description

Part-Time Non Recurring Term (less than 35 hours per week) MSU Band E (Steps 1-8): $32.353 - $47.042 per hour. $47,106 - $68,493 per annum (Based on 28 hours per week). The competition will remain open until a suitable candidate is found.

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking a Project Coordinator for a part-time (0.8 FTE) 15-month, non-recurring term opportunity with the School of Continuing Education.

The Project Coordinator is responsible for coordinating the planning, organization, and delivery of projects that advance the School of Continuing Education’s (SCE) strategic goals. Under the direction of the Senior Business Development Officer, the Project Coordinator translates established project goals and priorities into actionable project plans and ensures activities remain aligned with defined outcomes. You will manage project plans, schedules, budgets, and documentation, facilitating communication among internal and external stakeholders, and supporting quality assurance, reporting, and evaluation. By applying project management best practices, you will help ensure that projects are delivered on time, within scope and budget, and in alignment with institutional policies and stakeholder requirements.

Where projects are grant-funded, the role also coordinates compliance, reporting, and financial accountability activities to ensure projects meet funding requirements and deliverables.

Key responsibilities include:

• Coordinating activities, timelines, and roles with multiple stakeholders;
• Breaking down major deliverables into manageable components, integrating milestones into project schedules, and monitoring progress against agreed deadlines;
• Coordinating the people, materials, and services required to achieve project outcomes and program development goals;
• Tracking and reporting on budgeted spending, grants, and/or inventory to support accountability and transparency;
• Coordinating procurement of external services, consultants, SMEs, and other project resources in accordance with university processes; where applicable, ensuring alignment and compliance with funding agreements and guidelines;
• Organizing and facilitating meetings, preparing agendas, records decisions, and following up on action items;
• Managing communication protocols (e.g., shared calendars, resource repositories, process maps) to ensure clarity and accountability among internal and external stakeholders;
• Managing events, focus groups, and sector consultations;
• Preparing and maintaining accurate project documentation, including contracts, agreements, meeting minutes, records, and progress updates;
• Preparing status updates, briefing notes, presentations, updates, and final reports for leadership and stakeholders; and
• Collaborating and communicating effectively with all project stakeholders with an appropriate cadence.

Skills

You will have:

• Strong project coordination skills with a solid understanding of project management principles, methods, and techniques;
• The ability to navigate and coordinate multistakeholder projects;
• The ability to define and refine project requirements throughout the project lifecycle, ensuring clarity and alignment with outcomes;
• Demonstrated ability to problem-solve, assess situations, think critically, and apply sound judgment in making timely and informed recommendations;
• Strong collaboration and communication skills;
• Strong analytical and decision-making skills with keen attention to detail and accuracy;
• The ability to navigate sector-specific communications, spaces, and networks;
• The ability to develop trust by consistently displaying honesty, integrity, and ethical conduct in all interactions, fostering credibility, accountability, and strong working relationships with colleagues and stakeholders;
• The ability to identify, assess, and mitigate risks related to project scope, timelines, funding requirements, and deliverables;
• Excellent verbal and written communication skills, with the ability to articulate complex information, prepare reports, and tailor messaging to diverse audiences;
• Demonstrated self-motivation and initiative, effectively working independently while collaborating productively within a team environment to achieve shared goals and deliver results;
• Strong interpersonal, collaboration, and conflict resolution skills that enable positive and productive stakeholder relationships;
• Excellent organizational and time management skills with the ability to adapt to shifting priorities, manage multiple deadlines, and maintain focus under pressure;
• Proficiency in Microsoft Office Suite and collaboration platforms; and
• Experience using Asana, Hubspot, SIS and Outlook, Sharepoint and Teams would be considered an asset.

Qualifications

• A minimum of a Bachelor’s degree in Business Administration, or related field.
• A minimum of 3 years of project coordination experience, preferably in a post-secondary or public sector environment.
• Demonstrated experience coordinating projects with multiple stakeholders.
• Experience with budget tracking and reconciliation.
• Experience or knowledge of the transportation sector would be considered an asset.
• Experience working on multi-stakeholder projects would be considered an asset.
• Experience with grant-funded projects, compliance reporting, or government funding agreements would be considered an asset.
• Experience supporting program or curriculum development projects would be considered an asset.
• An equivalent combination of education and experience may be considered.

Position Requirements

• This position is on campus only.

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

This position is included under the MacEwan Staff Union Collective Agreement.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact [e-mail] and we will support you to the best of our ability.

Personal Information Collection Notification
The personal information collected through MacEwan University’s application for employment and is used to determine your qualifications for employment. If your application progresses to the next stage of the hiring process, this information may be shared with non-HR members of the hiring committee and interview panel. This collection is authorized by section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact Human Resources at [e-mail] or phone [phone].