Advisor, Procurement and Contracts Procurement and Contract Management Services

MacEwan University; Edmonton; Hybrid; CAD 59,000 - 86,000; Full time

Job summary

MacEwan University is seeking an Advisor, Procurement and Contracts to lead end-to-end procurement and contract activities for the university. You will collaborate with stakeholders, advise on bidding, and ensure compliance with contract terms and trade rules.

The role requires strong attention to detail, surgical risk assessment, and effective negotiation within a university setting. This full-time position offers a stable career path and opportunities for process improvement.

Qualifications

• Post-secondary certification in a business-related field.
• Minimum of 5 years of related procurement experience.
• Minimum of 3 years supporting competitive bid processes and contract writing.
• Experience in post-secondary institutions or public procurement would be an asset.
• Experience using MS Access, SharePoint, Visio, and/or Project.
• Formal training in Business (contract law) or public procurement would be an asset.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Conduct meetings with internal stakeholders to understand procurement requirements.
• Perform market research and develop procurement strategies with leadership input.
• Provide procurement and contract advice with the legal department.
• Manage end-to-end RFx processes and bidding activities in APC.
• Lead debriefs with bidders and improve bidding documents.
• Interpret contract requirements and ensure clear responsibilities.
• Facilitate stakeholder engagement during bidding and contract administration.
• Suggest process improvements and mitigate risks while containing costs.

Skills

Attention to detail

Risk identification

Multitasking

Communication skills

Interpersonal skills

Analytical thinking

Team collaboration

MS Office & Excel

Contract Management Database

Public procurement knowledge

Project management knowledge

Contract law knowledge

Education

Post-secondary certification in business-related field

Tools

MS Access

SharePoint

Visio

Project

Job description

Procurement and Contract Management Services

Competition No. 26.09.222

Category

Closing Date

Full-Time Continuing (35 hours per week). MSU Band E (Steps 1-8): $32.353 - $47.042 per hour. $58,883 - $85,616 per annum (Based on 35 hours per week). October 12, 2026

About Us

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.

Our comprehensive undergraduate university offers 55 programs to more than 20,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

MacEwan University is seeking an Advisor, Procurement and Contracts for a full-time continuing opportunity with the Procurement and Contract Management Services.

The Advisor, Procurement and Contracts is responsible for leading assigned end-to-end low to medium-risk, low to medium-visibility, and/or low to medium-value procurement and contract services to meet the widely varying needs of the stakeholders across the university.

Key responsibilities include:

Planning and Research

• Conducting regular meetings with internal stakeholders to understand procurement and business requirements; and
• Completing market research, procurement background assessment, and recommending procurement and contracting strategies to best meet business objectives with leadership support.

Competitive Bidding and Contract Administration

• Providing procurement and contract advice to various MacEwan's stakeholders while working closely with MacEwan's legal department for expertise;
• Full ownership of the bidding process, which includes document development, solicitation on Alberta Purchasing Connection (APC), evaluation, awards on APC, regrets, and debriefs while ensuring proper stakeholder engagement,
• Leading end-to-end low to medium-risk, low to medium-visibility, and/or low to medium-value RFx processes;
• Sporadic involvement in high value/risk/visibility contracts and competitive bids under supervision, or in a supporting role to Procurement Senior Advisors;
• Leading and facilitating debriefing of unsuccessful bidders toward improvement of future responses and, based on feedback received, improvement of future competitive bidding documents.;
• Interpreting contract requirements, terms & conditions, and ensuring that all parties understand their responsibilities; and
• Facilitating and managing internal and external stakeholders’ engagement during the competitive bid and contract administration.

Departmental and Business Support

• Acting as a liaison between internal stakeholders and suppliers as needed; and
• Diligently moving the business forward by suggesting process improvements, mitigating risks to the university, and containing costs.

Skills

You will have:

• Exceptional attention to detail;
• The ability to identify risks and propose strategies to mitigate same in the contracting process;
• Demonstrated ability to manage multiple priorities and projects;
• Excellent communication skills, both verbal and written;
• Strong interpersonal, analytical and organizational skills;
• Demonstrated ability to deliver services in a service-oriented and client-centered environment;
• High level skill in using computers including experience with standard business applications including Microsoft Office and Excel;
• Demonstrated ability to work as a strong contributor in a team environment and able to effectively interact with all levels of management and staff;
• Experience with Contract Management Database, preferably PeopleSoft FSCM modules such as e-procurement, procurement, and PO Contract;
• Knowledge of relevant legislation and trade agreements with respect to public procurement obligations;
• Knowledge and experience in applying principles of project management; and
• Knowledge of contract laws.

Qualifications

• A minimum of a post-secondary certification in a business-related field.
• A minimum of 5 years' related procurement experience.
• A minimum of 3 years supporting competitive bid processes, writing resultant contracts based on an existing contract template.
• Experience working in post-secondary institutions or public procurement would be considered an asset.
• Experience using MS Access, SharePoint, Visio, and / or Project.
• Formal training in Business (contract law) or public procurement would be considered an asset.
• An equivalent combination of education and experience may be considered.

This position is included under the MacEwan Staff Union Collective Agreement.

MacEwan University is committed to fostering the principles of equity, diversity, and inclusion within our community, and we are dedicated to removing barriers that have been historically encountered and are currently experienced by some members of our society. We welcome and encourage applications from Indigenous peoples, racialized persons, visible minorities, women, persons with disabilities, sexual and gender minorities, and members of all equity-deserving groups. We believe that the diversity of our students, staff, and faculty serves as a strength of our institution and benefit to society. We are committed to ensuring full and inclusive participation for all in our community.

Accessibility Statement

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you require accommodation, we want to ensure you have the support you need to showcase your abilities. Please contact [e-mail] and we will support you to the best of our ability.