Project Coordinator, School of Environment and Sustainability

University of Saskatchewan; Saskatoon; On-site; CAD 53,000 - 83,000; Full time

Job summary

The University of Saskatchewan's School of Environment and Sustainability invites applications for a Project Coordinator who will oversee the administrative, operational, financial, and reporting activities of assigned research projects and initiatives.

This on-campus role supports the successful delivery of projects by managing project plans, budgets, timelines, reporting requirements, stakeholder communications, governance activities, events, and travel logistics.

Qualifications

• Bachelor's degree in business administration, project management, public administration, research administration, or a related field (master's preferred).
• Minimum of three years coordinating and administering projects including budgets and reporting.
• Experience coordinating reports, meetings, events, stakeholder engagement, and externally funded research.
• Knowledge of funding programs, policies, guidelines, and reporting requirements.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Strong interpersonal and communication skills.
• Ability to work independently and collaboratively in a team.
• High attention to detail and accuracy.
• Strong analytical, problem-solving, and relationship-management abilities.
• Fluency in Spanish is an asset.
• Proficient computer skills including Microsoft Office and information management systems.

Responsibilities

• Coordinate planning, organization, monitoring, and administration of assigned research projects and initiatives.
• Develop and maintain project workplans, timelines, milestones, deliverables, reporting schedules, and records management systems.
• Develop, monitor, reconcile, and forecast project budgets with leadership.
• Interpret funding guidelines and policies to support accountability and compliance.
• Coordinate funding transfers, contracts, micro-grants, and other financial agreements.
• Track revenues/expenditures and prepare financial reports and forecasts.
• Coordinate collection, analysis, reporting of project information and outcomes.
• Prepare and coordinate annual and ad hoc funding reports for agencies/partners.
• Serve as the primary administrative liaison among leadership, researchers, collaborators, and partners.
• Coordinate governance/ advisory committee meetings and action follow-ups.
• Monitor progress, obligations, deadlines, and follow up as needed.
• Develop project communications materials and stakeholder updates.
• Support knowledge mobilization and dissemination of outcomes.
• Coordinate preparation of information for internal/external audiences.
• Schedule meetings, workshops, conferences, and engagement events.
• Oversee event logistics and travel arrangements for participants.
• Provide guidance on travel procedures and expense reconciliation.
• Foster collaboration and information sharing among stakeholders.
• Identify operational issues and escalate complex matters.
• Contribute to process improvements in project management.

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Attention to detail

Analytical thinking

Problem solving

Relationship management

Spanish language (asset)

MS Office proficiency

Education

Bachelor's degree in business administration, project management, public administration, research administration, or related field

Master's degree preferred

Tools

Microsoft Office

Information management systems

Job description

Project Coordinator, School of Environment and Sustainability

The project coordinator coordinates the administrative, operational, financial, and reporting activities of assigned research projects and initiatives. This position supports the successful delivery of projects by overseeing project plans, budgets, timelines, reporting requirements, stakeholder communications, governance activities, events, and travel logistics. Working closely with project leadership, researchers, funding agencies, and domestic and international partners, this role monitors project progress, supports accountability requirements, and maintains project records and documentation. This position coordinates the collection and reporting of project information, facilitates collaboration among stakeholders, and supports governance and engagement activities. The coordinator also coordinates funding-related processes, financial administration, and knowledge mobilization activities to advance project objectives and deliverables.

Duties and Responsibilities

• Coordinates the planning, organization, implementation, monitoring, and administration of assigned research projects and initiatives.
• Develops and maintains project workplans, timelines, milestones, deliverables, reporting schedules, and project records management systems.
• Develops, monitors, reconciles, and forecasts project budgets in collaboration with project leadership.
• Interprets and applies funding guidelines, funding agreements, and university financial policies to support accountability and compliance requirements.
• Coordinates funding transfers, contracts, micro-grants, and other financial agreements with project partners.
• Tracks revenues and expenditures, investigates budget variances, and prepares financial reports and forecasts.
• Coordinates the collection, analysis, compilation, and reporting of project information, performance metrics, and outcomes.
• Prepares and coordinates annual, ad hoc, and funding-related reports for funding agencies and project partners.
• Serves as the primary administrative liaison between project leadership, researchers, collaborators, funding agencies, governance bodies, partners, and university departments.
• Coordinates governance and advisory committee meetings, including scheduling, preparation of materials, minute-taking, and follow-up on action items.
• Monitors project progress, commitments, reporting obligations, and deadlines and follows up with project participants and partners.
• Coordinates the development of project communication materials, including website content, presentations, reports, and stakeholder updates.
• Supports knowledge mobilization activities and the dissemination of project outcomes.
• Coordinates the preparation and organization of project information for internal and external audiences.
• Coordinates project meetings, workshops, conferences, learning activities, and stakeholder engagement events.
• Oversees event logistics, participant communications, and operational requirements.
• Coordinates travel arrangements and related administrative processes for project participants.
• Provides guidance on travel procedures and reconciles travel-related expenses.
• Fosters communication, collaboration, and information sharing among internal and external stakeholders.
• Identifies operational issues and escalates complex matters.
• Contributes to the continuous improvement of project management and administrative processes.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.

Qualifications

• A bachelor's degree in business administration, project management, public administration, research administration, or a related field, a master's degree is preferred.
• Minimum of three years of experience coordinating and administering projects and initiatives, including experience managing budgets, financial reporting, and funding-related processes.
• Experience coordinating reports, meetings, events, stakeholder engagement activities, and externally funded research projects.
• Knowledge of funding programs, policies, guidelines, and reporting requirements.
• Strong organizational and time-management skills.
• Ability to maintain multiple priorities and deadlines.
• Strong interpersonal and communication skills.
• Ability to work effectively both independently and collaboratively in a team.
• High attention to detail and accuracy.
• Strong analytical, problem-solving, and relationship-management abilities.
• Fluency in Spanish is an asset.
• Proficient computer skills, including Microsoft Office applications and information management systems.

Department: School of Environment and Sustainability
Status: Permanent
Employment Group: ASPA
Shift: Mon-Fri, 8:00am - 4:30pm, 19 hours per week
Full Time Equivalent (FTE): 0.51
Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 9/16/2026
Closing Date: 9/23/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.