Project Coordinator (Major Projects)

Iconic Power Systems Inc.; Mississauga; On-site; CAD 60,000 - 85,000; Full time

Job summary

Iconic Power Systems Inc. is seeking a Project Coordinator to support the Project Management Team and field operations across Canada.

The role involves day-to-day administration, scheduling, change management, RFIs, invoicing, and client reporting to help deliver critical power infrastructure projects. You will work closely with Project Managers, Supervisors, and Operations, applying strong organizational and communication skills, with a focus on safety and timely project delivery.

Qualifications

• 5+ years in a project coordination, project administration, or project-based role.
• Design-build construction experience is an asset.
• Strong written and verbal communication skills required.
• Knowledge of construction project lifecycles and safety practices.

Responsibilities

• Support Project Managers with project planning, coordination, and execution.
• Maintain project schedules using Microsoft Project and/or Excel.
• Coordinate project documentation, RFIs, change orders, invoicing, and client reporting.
• Track project costs, budgets, forecasts, and contract deliverables.
• Ensure project records and documentation remain accurate and organized.
• Collaborate with Project Managers, Project Controllers, Operations, and Construction Supervisors to meet objectives.
• Foster positive client relationships through professional communication and responsive support.
• Support logistics coordination for project materials, equipment, and resources.

Skills

Project coordination

Construction knowledge

Communication

Organizational skills

Education

College degree

University degree asset

Tools

Microsoft Project

Excel

Job description

Iconic Power Systems is a leading provider of power infrastructure solutions across Canada, specializing in high-voltage transmission, distribution, renewable energy, and substation projects. Our team is committed to delivering safe, high-quality projects that power communities and support the growing energy needs of tomorrow. We take pride in fostering a collaborative, solutions-focused culture where employees have the opportunity to make a meaningful impact while growing their careers.

General Information

Basic Function

Reporting to the Director of Projects, the Project Coordinator works closely with the Project Management Team, Construction Supervisors, and Operations to support the successful delivery of Iconic projects.

This role is responsible for the day-to-day administration of project activities, including project schedules, change management documentation, RFI submissions and tracking, document control, invoicing, cash flow and forecast updates, client reporting, logistics coordination, and project schedule maintenance.

Qualifications

Education

• College or University degree considered an asset.
• Equivalent related experience will also be considered.

Experience

• 5+ years in a project coordination, project administration, or project-based role.
• Design-build construction experience is considered an asset.

Skills

• Knowledge of construction project lifecycles.
• Understanding of high-voltage construction, civil earthworks, and project financials.
• Strong organizational and planning skills.
• Excellent communication skills and ability to work with multiple stakeholders.
• Familiarity with health and safety practices in a safety-focused environment.

Other Requirements

• Strong written and verbal communication skills.
• Sound judgement and problem-solving abilities.
• Ability to effectively interact with clients, field teams, and internal stakeholders.

Duties

• Support Project Managers with project planning, coordination, and execution.
• Maintain project schedules using Microsoft Project and/or Excel.
• Coordinate project documentation, RFIs, change orders, invoicing, and client reporting.
• Track project costs, budgets, forecasts, and contract deliverables.
• Ensure project records and documentation remain accurate and organized.
• Work closely with Project Managers, Project Controllers, Operations, and Construction Supervisors to meet project objectives.
• Foster positive client relationships through professional communication and responsive support.
• Support logistics coordination for project materials, equipment, and resources.

Responsibilities

• Coordinate material and equipment procurement with Project Managers and Procurement teams.
• Provide Project Managers with the support required for accurate and timely project reporting.
• Help ensure Construction Supervisors and Operations teams have the permits, equipment, and materials required for project execution.
• Contribute to the successful delivery of projects through effective coordination and communication.

Why Join Iconic?

• Work on critical power infrastructure projects across Canada.
• Be part of a team built on Safety, Integrity, Quality, Accountability, and Teamwork.
• Collaborate with experienced professionals in a growing industry.
• Enjoy opportunities for career growth, development, and advancement