Project Administrator (Ontario)

Iconic Power Systems; Mississauga; Presencial; CAD 52.000 - 72.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health and RRSP benefits

Descripción de la vacante

Iconic Power Systems is a growing Canadian power infrastructure company focused on delivering engineering, construction, commissioning, and maintenance services across utility sectors in Canada.

The Project Administrator supports the Project Management Team with documentation, billing, reporting, onboarding, travel logistics, and coordination with HSE and Quality teams to ensure contract deliverables are met.

Formación

• College or University Degree is an asset; related experience considered.
• 1-3 years experience in an administrative position.
• Intermediate to advanced experience in Microsoft Office suite including Microsoft Projects.
• Previous site administration experience will be considered an asset.

Responsabilidades

• Ensure the Project Management teams have all necessary documentation for program execution.
• Attend meetings, record minutes, and distribute.
• Data entry for tracking progress on program delivery.
• Assist with onboarding of new program personnel.
• Assist with travel and hotel booking for field staff.
• Assist HSE and Quality teams with program deliverables.
• Invoice reconciliation and completion.
• Monitor and track equipment rentals.
• Support policy and procedure implementation across projects.

Conocimientos

Health and safety

Organization skills

Communication

Analytical skills

Educación

College or University Degree

Herramientas

Microsoft Office

Microsoft Project

Descripción del empleo

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services. If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you.

• We offer an attractive remuneration package including health and RRSP benefits.

Summary

The Project Administrator directly assists the Project Management Team, in addition to office staff in matters which may include documentation preparation and creation, program billing, daily program and client reporting, record and document retention, and assisting in onboarding of program personnel.

Qualifications

• College or University Degree are an asset for this role. Related experience can be taken into consideration.
• 1-3 years experience in an administrative position
• Intermediate to advanced experience in Microsoft Office suite including Microsoft projects.
• Previous site administration experience will be considered an asset.

Skills

• Demonstrated knowledge of health and safety practices and procedures in a safety sensitive workplace.
• Excellent organization and planning skills.
• Proficient communication and the ability to work with multiple stakeholders.
• Strong analytical skills.

Duties

• Ensure that the Project Management teams have all the necessary documentation for program execution.
• Attend meetings, record minutes, and distribute.
• Data entry for tracking progress on program delivery.
• Assist with the onboarding of new program personnel.
• Assist with travel and hotel booking for field staff.
• Assist HSE and Quality teams with the delivery of program and contract deliverables.
• Invoice reconciliation and completion.
• Monitoring and tracking equipment rentals.
• Support the Project Management to ensure that all necessary client and company policies and procedures are implemented and followed.

Personal Characteristics

• Safety - We go home safe every night.
• Integrity - Around here our word means something.
• Quality - Our quality stands on its own.
• Accountability- We provide solutions, not problems.
• Teamwork - Great people working together.
• You have a calm demeanour and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.
• Capable of implementing a culture of winning.
• You are someone people rely on. You are responsible and dependable.
• Approachable by all levels.
• Not afraid to approach difficult situation and dig in to find a solution.
• Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.

Other

• Valid Class 5 Drivers license.
• Strong written and verbal communication skills.

Additional Information

The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

Why Join Iconic?

Iconic Power Systems is a leading Canadian power infrastructure company delivering engineering, construction, commissioning, and maintenance services across utility, renewable energy, transmission, distribution, and substation markets. Join a growing team where you'll work on impactful projects that help power communities across Canada.