Project Coordinator / Junior Estimator

Blackrete Builders Inc; Victoria; On-site; CAD 65,000 - 85,000; Full time

Job summary

Blackrete Builders Inc in Victoria, BC is seeking an exceptional Project Coordinator / Junior Estimator to join our growing team. This role supports the Project Manager and Site Superintendent, coordinating from initiation through closeout using Procore as our primary documentation platform.

You will maintain document control, track deliverables, assist with procurement and cost administration, and help ensure schedule, quality, and safety requirements are met.

Qualifications

• 2–5 years experience as a Project Coordinator / Junior Estimator managing multiple small to medium-scale projects.
• Proficient with Procore and MS Project.

Responsibilities

• Support overall project coordination, change order estimating, including planning support, meeting preparation, and day-to-day administrative execution.
• Maintain accurate project document control in Procore, including drawings, specifications, revisions, distribution, consultant information, and project records.
• Prepare, issue, track, and close submittals, RFIs, and correspondence using Procore, ensuring timely follow-up with internal teams and external parties.
• Assist the PM with change management by maintaining change logs, tracking potential changes, compiling backup documentation, and estimating/supporting pricing review and submissions (including change events/change orders in Procore where applicable).
• Support procurement and contract administration, including subcontract and purchase order documentation, scope sheets, award documentation, insurance, WSBC clearance collection, and vendor setup, with tracking maintained in Procore and internal systems as required.
• Support schedule tracking and reporting by collecting site progress updates, maintaining milestone and deliverable trackers, and assisting with lookahead planning and progress reporting.
• Organize and document project meetings (internal and external), including agendas, minutes, action items, and follow-ups; distribute and file records in Procore.
• Assist in maintaining project quality standards by ensuring inspections, test reports, and required documentation are tracked, filed, and accessible in Procore.
• Help ensure company standards, safety policies, and quality expectations are met throughout the project lifecycle; elevate risks, delays, and documentation gaps to the Project Manager/Superintendent as required.
• Build and maintain effective relationships with clients, consultants, subcontractors, suppliers, and internal team members that reflect and support company core values.

Skills

Project coordination

Team leadership

Time management

Analytical thinking

Problem solving

Tools

Procore

MS Project

Job description

We’re Growing — and Looking for an Exceptional Project Coordinator / Junior Estimator to Join Our Team!

Your time has come! We’re excited to announce a key opportunity for a driven construction professional ready to take the nest step in their career. We are currently hiring for a skilled and driven Project Coordinator / Junior Estimator to support our growing portfolio of projects.

ABOUT US

The definitive one stop shop for construction services in Victoria, B.C.

From our humble beginnings to becoming one of Victoria’s most trusted and respected general contractors, our clients have remained at the heart of everything we do. We offer a full range of construction services, including Pre-Construction, Construction Management, Seismic Upgrades, and a specialization in self-performed high-quality concrete superstructures.

Our journey began with a vision to redefine the construction industry in Victoria, B.C., to set new benchmarks in excellence, service, innovation, and community engagement. Built on three core pillars; exceptional workmanship, top-tier client service, and employee retention, we stand apart in the industry and bring unwavering commitment to every project, no matter the scale.

At Blackrete Builders, we don’t just construct buildings, we lay the foundation for stronger communities.

ROLES AND RESPONSIBILITIES

• The Project Coordinator / Junior Estimator supports the Project Manager, and Site Superintendent in coordinating projects from initiation through closeout. This role works closely with both office and site teams to maintain document control, track deliverables, support procurement and cost administration, and help ensure schedule, quality, and safety requirements are met. The Project Coordinator / Junior Estimator will utilize Procore as the primary platform for project documentation, workflows, tracking, and reporting.

KEY RESPONSIBILITIES INCLUDE

• Support overall project coordination, change order estimating, including planning support, meeting preparation, and day-to-day administrative execution.
• Maintain accurate project document control in Procore, including drawings, specifications, revisions, distribution, consultant information, and project records.
• Prepare, issue, track, and close submittals, RFIs, and correspondence using Procore, ensuring timely follow-up with internal teams and external parties.
• Assist the PM with change management by maintaining change logs, tracking potential changes, compiling backup documentation, and estimating/supporting pricing review and submissions (including change events/change orders in Procore where applicable).
• Support procurement and contract administration, including subcontract and purchase order documentation, scope sheets, award documentation, insurance, WSBC clearance collection, and vendor setup, with tracking maintained in Procore and internal systems as required.
• Support schedule tracking and reporting by collecting site progress updates, maintaining milestone and deliverable trackers, and assisting with lookahead planning and progress reporting.
• Organize and document project meetings (internal and external), including agendas, minutes, action items, and follow-ups; distribute and file records in Procore.
• Support closeout activities, including deficiency tracking, turnover documentation, O&M manuals, warranties, as-builts, and project record completion, with closeout documentation organized in Procore.
• Assist in maintaining project quality standards by ensuring inspections, test reports, and required documentation are tracked, filed, and accessible in Procore.
• Help ensure company standards, safety policies, and quality expectations are met throughout the project lifecycle; elevate risks, delays, and documentation gaps to the Project Manager/Superintendent as required.
• Build and maintain effective relationships with clients, consultants, subcontractors, suppliers, and internal team members that reflect and support company core values.

EDUCATION, SKILLS, AND QUALIFICATIONS

• Pride in yourself and what you do.
• Minimum 2-5 years experience as a Project Coordinator / Junior Estimator managing multiple small to medium-scale projects
• Proficient level software and technical skills,
• Proficient with PROCORE
• Intermediate with MS Project
• Strong sense of responsibility, discipline, and company loyalty.
• Ability to manage and prioritize multiple projects flexibly and efficiently,
• Strong analytical, problem-solving and time management skills
• Ability to lead a team and provide mentorship.