Project Coordinator – Vancouver

TEEMA Group; Vancouver; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Extended health and dental care

Vision care

Life insurance

Employee Assistance Program

Paid time off

Group RRSP with company match

Professional development opportunities

Job summary

TEEMA Group is seeking a Project Coordinator / Estimator in Vancouver to support construction projects from pre-construction through closeout. You will coordinate documentation, track costs, assist with scheduling, procurement support, and estimating activities in collaboration with project managers and field teams.

The role emphasizes strong organization, clear communication, and proficiency with MS Office and construction management software, with a focus on delivering accurate measurements

Qualifications

• 3+ years of experience in construction project coordination or a related role.
• Solid understanding of commercial, industrial, or design-build construction.
• Strong organizational skills and the ability to manage multiple priorities.
• Clear written and verbal communication.
• Proficiency in MS Office and construction management software.
• Experience preparing meeting minutes, action logs, schedules, and project documentation.
• Estimating experience is highly desirable.

Responsibilities

• Coordinate and maintain all project documentation, including drawings, RFIs, submittals, change orders, QA/QC reports, and NCRs.
• Prepare meeting agendas, minutes, action logs, and progress reports.
• Track budgets, costs, invoices, and progress billings.
• Assist with bid evaluations, tender summaries, and subcontract awards.
• Support project planning, scheduling, and coordination of subcontractors and suppliers.

Skills

Project coordination

Organizational skills

Communication

MS Office

Construction management software

Estimating

Documentation

QA/QC

Tools

MS Office

Construction management software

Job description

Job Title: Project Coordinator / Estimator
Job ID:90558
Location: Vancouver, British Columbia

Overview:
Our client, an established construction contractor, is looking for a Project Coordinator / Estimator to join their Vancouver office. Reporting to the Project Manager, you will support construction projects from pre-construction through closeout. You will handle project coordination, document control, cost tracking, scheduling, procurement support, and estimating, working closely with project managers, site teams, consultants, clients, and subcontractors.

What you will be doing:

Project Coordination and Document Control

• Coordinate and maintain all project documentation, including drawings, shop drawings, RFIs, submittals, change orders, QA/QC reports, NCRs, schedules, and correspondence

• Keep project documentation current, organized, and properly filed in company systems

• Prepare meeting agendas, minutes, action logs, and progress reports

Project Cost Control

• Help Project Managers track budgets, costs, invoices, and progress billings

• Support the administration of change orders, purchase orders, and contract documents

• Assist with bid evaluations, contractor prequalification, tender summaries, and subcontract awards

Project Planning and Execution

• Support project planning from mobilization through closeout

• Coordinate subcontractors, suppliers, and general trades

• Help build and maintain project schedules and track key milestones

• Communicate with clients, consultants, stakeholders, and field personnel

• Support closeout, including as-built drawings, O&M manuals, warranty documentation, inspections, and deficiency completion

Estimating Support

• Assist with quantity take-offs, pricing, subcontractor and supplier quotes, and estimate preparation

• Support bid submissions and pre-construction activities

What you must have:

• 3+ years of experience in construction project coordination, project management, or a related role

• Solid understanding of commercial, industrial, or design-build construction

• Strong organizational skills and the ability to manage multiple priorities

• Clear written and verbal communication

• Proficiency in Microsoft Office (Excel, Word, Outlook) and construction management software

• Experience preparing meeting minutes, action logs, schedules, and project documentation

• Estimating experience is highly desirable

Assets

• Knowledge of QA/QC processes, ITPs, SWPs, and document control systems

• Technical knowledge of electrical, mechanical, HVAC, refrigeration, or building automation and controls

Salary/Rate Range: $70,000 - $80,000

Other Information:
What Is Offered

• Extended health and dental care

• Vision care

• Life insurance

• Employee Assistance Program

• Paid time off

• Group RRSP with company match

• Professional development opportunities