Artwork Coordinator

UHN Research; Toronto; Hybrid; CAD 41,000 - 62,000; Part time

Benefits offered by this job

HOOPP pension plan

Transit access

Flexible work environment

Development opportunities

Corporate discounts

Job summary

University Health Network (UHN) is seeking an Artwork Coordinator at its 67 College Street site. The role focuses on managing, documenting, preserving, installing, and developing the UHN art collection across multiple sites.

The incumbent will oversee inventories, database records, and installations, collaborating with internal teams and external partners to ensure accurate documentation and accessibility.

Qualifications

• Diploma in Fine Arts, Museum Studies, Arts Administration, Project Management, Collections Management, or related field required.
• Bachelor’s degree in Fine Arts, Art History, Museum Studies, Arts Administration, or related field preferred.
• 1–2 years experience in arts administration, collections management, or related environment.
• Experience coordinating projects involving documentation, inventory management or stakeholder engagement preferred.
• Excellent organizational skills with high accuracy and records management expertise.
• Proficiency with Microsoft Excel and cataloging software such as CatalogIt.

Responsibilities

• Conduct a comprehensive inventory of artwork across UHN locations.
• Photograph and catalogue each piece with high-quality visual documentation.
• Maintain records using Excel and CatalogIt for information management.
• Maintain collection databases and digital archives for accessibility and compliance.
• Coordinate information gathering with stakeholders across sites for artworks.

Skills

Organizational skills

Attention to detail

Communication

Project coordination

Stakeholder management

Education

Diploma in Fine Arts / Museum Studies / Arts Administration

Bachelor’s degree in Fine Arts / Art History / Museum Studies

Tools

Excel

CatalogIt

Job description

• Compensation: CAD 30.04 - CAD 45.06 - hourly

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: 67 College Street
Department: FM-PRO
Reports to: Manager, Campus Improvement Team
SalaryRange: $30.04 - $45.06 per hour
Hours: 15 hours per week
Shifts: Day shifts; 2 days per week
Status: Temporary Part-time
Closing Date: October 1, 2026

Position Summary

The Artwork Coordinator is responsible for supporting the management, documentation, preservation, installation, and strategic development of the University Health Network (UHN) art collection. The incumbent will oversee collection inventories, maintain collection records and databases, coordinate artwork movements and installations, and support acquisitions and donations across multiple UHN sites. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal stakeholders and external partners to ensure the collection is accurately documented, preserved, and accessible.

Duties

• Conduct a comprehensive inventory of artwork in public spaces and storage areas across all UHN locations.
• Photograph and catalogue each piece, ensuring high-quality visual documentation.
• Maintain accurate records using appropriate software tools (e.g., Excel and Catalogit) for information management.
• Maintain collection databases, inventories, and digital archives to ensure accessibility and compliance with internal standards.
• Coordinate with multiple stakeholders across sites to gather necessary information on art in collection.
• Curate and develop the collection through research, interpretation, and strategic acquisitions.
• Coordinate artwork installations, deinstallations, packing, transportation, and storage.
• Facilitate artwork loans.
• Liaise with artists, collectors, galleries, museums, conservators, and other external partners.
• Work on large scale acquisitions for new projects.
• Assist with acquisitions, donations, and deaccession recommendations.

Qualifications

• Diploma in Fine Arts, Museum Studies, Arts Administration, Project Management, Collections Management, or a related field required.
• Bachelor's degree in Fine Arts, Art History, Museum Studies, Arts Administration, or a related field preferred.
• One (1) to two (2) years of related experience in arts administration, collections management, museum/gallery operations, project coordination, or a related environment.
• Experience coordinating projects involving documentation, inventory management, records management, or stakeholder engagement is preferred.
• Excellent organizational skills with a high degree of accuracy, attention to detail, and records management expertise.
• Experience maintaining records, databases, inventories, and project documentation with strong knowledge of artwork documentation, collections management, and artwork handling practices.
• Proficiency with Microsoft Excel and collections management software such as CatalogIt or similar database systems.
• Strong project coordination skills with the ability to manage multiple priorities across various sites.
• Ability to work independently and coordinate activities across multiple locations.
• Strong research, analytical, and problem-solving abilities to support acquisitions, collection development, and strategic planning.
• Strong communication and stakeholder management skills.

Additional Information

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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