Project Coordinator II, Space and Wayfinding

University Health Network; Toronto; On-site; CAD 48,000 - 73,000; Full time

Benefits offered by this job

Competitive offer packages

HOOPP

Transit access

Flexible work environment

Development opportunities

Job summary

University Health Network (UHN) is seeking a Project Coordinator II, Space and Wayfinding to join the FM-PRO team at 67 College Street. You will develop CAD drawings, space plans, and IWMS data updates to support clinical and administrative spaces.

The role requires a university degree or college diploma and at least 3 years using AutoCAD; experience with Revit/BIM and Adobe Creative Suite is preferred. Strong communication and teamwork are essential.

Qualifications

• Completion of University Degree or College Diploma in Interior Design, Architecture or Engineering Technology.
• Minimum 3 years of experience using AutoCAD.
• Proficiency with Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat Pro).
• Strong interpersonal and customer service skills.
• Excellent time-management and organizational abilities.
• Strong problem-solving and issue-resolution skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Experience with Revit/BIM is an asset.

Responsibilities

• Develop, update, and maintain accurate CAD drawings, floor plans, equipment layouts, and workplace standards.
• Translate stakeholder requirements into clear space plans, test fits, and adjacency diagrams.
• Ensure drawings comply with the Ontario Building Code, infection-prevention practices, accessibility requirements, and organizational standards.
• Maintain version control and drawing documentation.
• Update and maintain the Archibus Space Module (IWMS).
• Support space utilization studies, headcount analysis, and functional programming.
• Assist in developing layout scenarios for clinics, workplace reconfigurations, and departmental relocations.
• Review existing spaces to identify risks, challenges, and opportunities for improvement.
• Prepare diagrams, block plans, metrics, and visual materials to support project decision-making.
• Lead space planning activities for planning and construction projects.
• Assist in developing wayfinding strategies, signage proposals, and circulation maps.
• Design and coordinate signage production for new builds, renovations, and relocations.
• Conduct signage audits to identify gaps, inconsistencies, and outdated information.
• Perform financial tasks related to space and wayfinding projects (POs, cost tracking).

Skills

Interpersonal skills

Time management

Verbal & written communication

Problem solving

Team collaboration

Education

University Degree or College Diploma

Tools

AutoCAD

Adobe Creative Suite

Archibus IWMS

Revit/BIM

Microsoft Office

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union

Number of vacancies: 1

New or Replacement Position: New

Site: 67 College Street

Department: FM-PRO (Facilities Management – Planning, Redevelopment and Operations)

Reports to: Manager, Space Operations

Salary Range: $35.35 - $53.03 per hour

Hours: 37.5 hours per week

Shifts: Monday - Friday, Days

Status: Permanent Full-time

Closing Date: August 6, 2026

Position Summary

University Health Network (UHN) is seeking an experienced professional to join the FM-PRO team as a Project Coordinator II, Space and Wayfinding.

Duties

Space Planning & CAD

• Develop, update, and maintain accurate CAD drawings, floor plans, equipment layouts, and workplace standards.
• Translate stakeholder requirements into clear space plans, test fits, and adjacency diagrams.
• Ensure drawings comply with the Ontario Building Code, infection-prevention practices, accessibility requirements, and organizational standards.
• Maintain version control and drawing documentation.
• Update and maintain the Archibus Space Module (Integrated Workplace Management System – IWMS).

Space Analysis & Project Support

• Support space utilization studies, headcount analysis, and functional programming.
• Assist in developing layout scenarios for clinics, workplace reconfigurations, and departmental relocations.
• Review existing spaces to identify risks, challenges, and opportunities for improvement.
• Prepare diagrams, block plans, metrics, and visual materials to support project decision-making.
• Lead space planning activities for planning and construction projects.

Wayfinding & Signage

• Assist in developing and updating wayfinding strategies, signage proposals, and circulation maps.
• Design and coordinate signage production for new builds, renovations, and relocations, ensuring accessibility and clarity for patients, families, and staff.
• Conduct signage audits to identify gaps, inconsistencies, and outdated information.

Financial & Administrative Responsibilities

• Perform financial tasks related to space and wayfinding projects (e.g., purchase orders, cost tracking).
• Complete administrative duties to support the effective operation of the department.
• Perform cross-functional and other duties consistent with the job classification, as assigned.

• Completion of a University Degree or College Diploma, preferably in Interior Design, Architectural or Engineering Technology, or an equivalent field.
• Minimum of 3 years of experience using AutoCAD.
• Proficiency with Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat Pro).
• Strong interpersonal and customer service skills.
• Excellent time-management and organizational abilities.
• Strong problem-solving and issue-resolution skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Experience with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is an asset.
• Experience working in a healthcare environment is an asset.
• Experience with Revit/BIM is an asset.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.