Project Coordinator II

Robertson & Company Ltd.; Toronto; Hybrid; CAD 51,000 - 62,000; Full time

Job summary

Robertson & Company Ltd. in Toronto seeks a Project Coordinator II to support an existing vacancy in a hybrid setting. The role focuses on coordinating events, managing vendors, and overseeing budgets within a dynamic financial services environment.

You will handle in-person and virtual sessions, maintain attendance records, collaborate with internal teams, and provide post-event feedback to drive continuous improvement while ensuring compliance with policies.

Qualifications

• Post Secondary in Business Administration degree required.
• 2-4 years of experience in event coordination, program coordination, learning administration, corporate training support, or program management.
• Experience coordinating corporate events and managing logistics.
• Strong proficiency with Microsoft 365 applications, including Excel, Outlook, Teams, PowerPoint, and Word.
• Experience working with Learning Management Systems (LMS) or learning administration platforms.
• Proven experience with budget tracking, financial reporting, and vendor management.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal and written communication skills with strong stakeholder management abilities.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Experience supporting leadership development, learning & development, or corporate training programs preferred.
• Experience coordinating virtual learning events and online learning platforms preferred.
• Familiarity with Adobe products is an asset.
• Experience working with global or cross-functional teams preferred.
• Ability to work independently and collaboratively with minimal supervision.
• Willingness to travel and valid passport preferred for occasional international travel.

Responsibilities

• Source and secure venues for in-person sessions, including contracting, AV, and equipment requirements.
• Source and manage partnerships with external vendors, ensuring services are delivered in line with statements of work.
• Manage internal and external catering to ensure meals meet dietary requirements and program guidelines.
• Own the events budget, partnering with program leaders to monitor spend and mitigate cost overruns.
• Oversee registration processes and maintain accurate attendance records collaborate with vendors to capture program metrics and confirm participation.
• Partner with internal teams to support facilitator and participant onsite needs aligned to program design.
• Ensure all events adhere to company policies, health and safety standards, branding guidelines, and accessibility requirements.
• Actively update project plans and provide status updates to internal stakeholders.
• Support overall program delivery through effective communication and active participant engagement.
• Provide post-event feedback and recommendations for continuous improvement.
• Support the administration and curation of virtual and online learning experiences, including learner enrollment, content management, communications, reporting, and learner support.
• Contribute to special projects and other duties as assigned in support of the Leadership Development team and evolving business priorities.

Skills

Microsoft 365

LMS administration

Budget management

Vendor management

Project coordination

Communication skills

Organizational skills

Travel readiness

Education

Business Administration degree

Tools

Adobe products

Job description

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Introduction

Prime Hires is seeking a skilled Project Coordinator II to join our client in support of an existing vacancy.

Contract Period

12 months with potential to convert or extend

Pay Rate

$27 per hour

Location

Toronto, ON

Location Type

Hybrid

Business Hours

Monday – Friday, Core business hours

Job Responsibilities

• Source and secure venues for in-person sessions, including contracting, AV, and equipment requirements.
• Source and manage partnerships with external vendors, ensuring services are delivered in line with statements of work.
• Manage internal and external catering to ensure meals meet dietary requirements and program guidelines.
• Own the events budget, partnering with program leaders to monitor spend and mitigate cost overruns.
• Oversee registration processes and maintain accurate attendance records collaborate with vendors to capture program metrics and confirm participation.
• Partner with internal teams to support facilitator and participant onsite needs aligned to program design.
• Ensure all events adhere to company policies, health and safety standards, branding guidelines, and accessibility requirements.
• Actively update project plans and provide status updates to internal stakeholders.
• Support overall program delivery through effective communication and active participant engagement.
• Provide post-event feedback and recommendations for continuous improvement.
• Support the administration and curation of virtual and online learning experiences, including learner enrollment, content management, communications, reporting, and learner support.
• Contribute to special projects and other duties as assigned in support of the Leadership Development team and evolving business priorities.

Experience & Qualification Requirements

• Post Secondary in Business Administration degree required.
• 2-4 years of experience in event coordination, program coordination, learning administration, corporate training support, or program management.
• Experience coordinating corporate events and managing logistics.
• Strong proficiency with Microsoft 365 applications, including Excel, Outlook, Teams, PowerPoint, and Word.
• Experience working with Learning Management Systems (LMS) or learning administration platforms.
• Proven experience with budget tracking, financial reporting, and vendor management.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal and written communication skills with strong stakeholder management abilities.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Experience supporting leadership development, learning & development, or corporate training programs preferred.
• Experience coordinating virtual learning events and online learning platforms preferred.
• Familiarity with Adobe products is an asset.
• Experience working with global or cross-functional teams preferred.
• Ability to work independently and collaboratively with minimal supervision.
• Willingness to travel andvalid passport preferred for occasional international travel.

Equal Opportunity Statement

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.