Project Coordinator - Field Services

Sunbelt Solomon; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid vacation and sick time

RRSP with company match

Job summary

Sunbelt Solomon is seeking a highly organized Project Coordinator to assist Field Services in project planning and execution in Edmonton, Canada. The role requires strong financial acumen and experience in managing documentation and budgets to ensure projects are executed efficiently.

Ideal candidates will have over 2 years of experience in project coordination, excellent communication skills, and proficiency in Microsoft Office Suite. The position offers a competitive benefits package for eligible employees.

Qualifications

• 2+ years of experience in project coordination or financial support role.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Assist in the development and maintenance of project schedules.
• Monitor project budgets, expenditures, and forecasts.
• Maintain organized project documentation and records.

Skills

Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint)

Project management tools (MS Planner, MS Project, Primavera)

Organizational skills

Communication abilities

Attention to detail

Job description

Brief Description

We are looking for a highly organized and detail‑oriented Project Coordinator to support Field Services teams in the planning, tracking, and execution of projects. This role is ideal for someone with a strong administrative background, financial acumen, and a keen understanding of project workflows. You will play a key role in ensuring project documentation, budgets, and timelines are well‑managed and communicated.

Key Responsibilities

Project Coordination

• Assist in the development and maintenance of project schedules and work plans
• Track project progress, deliverables, and deadlines
• Coordinate meetings, prepare agendas, and document action items

Financial Tracking & Reporting

• Assess proposal documents, awarded contract documents, and ensure appropriate billing rates, milestones, project phases, and other key information is correctly entered into the Customer Relationship Management (CRM) software for project setup.
• Monitor project budgets, expenditures, and forecasts. Prepare project change notifications and change orders, including developing supporting documentation.
• Support finance and PowerBI reporting to ensure project costs and revenues are correctly presented per contract documents: ensuring staff billing rates appear correctly on each project, markups on 3rd party expenses are correct, etc.
• Prepare supporting documentation for invoices including progress milestone documents, compiling relevant expense documents.
• Act as departmental super‑user for CRM and software systems, preparing training materials on CRM systems for other staff when needed.

Administrative Support & Document Control

• Maintain organized project documentation and records
• Ensure project team members adhere to document management requirements within projects
• Prepare reports, presentations, and correspondence for internal and external stakeholders
• Support onboarding and coordination of staff onto projects, including scope/schedule/budget coaching, document control awareness, and revision management systems

Communication & Collaboration

• Act as a liaison between engineering, finance, procurement, and other departments
• Facilitate clear and timely communication across project teams
• Support issue tracking and resolution processes

Requirements

• 2+ years of experience in an administrative, project coordination, or financial support role including independently solving complex issues
• Excellency in Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint); experience with project management tools is an asset (MS Planner, MS Project, Primavera, etc.)
• Strong organizational and time‑management skills, including self‑starting and independently adding value to projects
• Excellent written and verbal communication abilities
• Attention to detail and ability to manage multiple priorities

Company Benefits

The organization offers a comprehensive, highly competitive benefits package to employees who work 20 hours per week or more. Benefits include but are not limited to medical, dental, vision, FSA/HSA, RRSP with company match, life insurance and disability, paid vacation, sick time, and holiday. Temp employees are not eligible for company benefits.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pre-Employment Screening

Following an offer of employment all candidates are required to complete a background check prior to being cleared to start employment. A drug screen and/or Motor Vehicle Record check may also be required based on the job responsibilities of the position.