Project Coordinator – Global Marketing Program

Recrute Action; Toronto; Hybrid; CAD 34,000 - 39,000; Full time

Benefits offered by this job

Hybrid work environment

12-month contract with potential for a

On-site day per week (Thursday)

Regular daytime schedule 8:00–16:00

Job summary

Recrute Action is seeking a proactive Project Coordinator to support a large-scale global brand program. You will assist the program management team in coordinating activities across multiple workstreams and stakeholders, ensuring timelines and dependencies are understood and managed.

The role emphasizes organizing meetings, capturing decisions, risks, and actions, and maintaining governance materials and reporting dashboards.

Qualifications

• University or college degree in Business, Marketing, Digital, Communications, or a related field.
• 2-3 years of experience in project coordination, project management, marketing operations, or an administrative support role.
• Strong understanding of project management fundamentals, including developing and maintaining project timelines and workback plans.
• Experience coordinating schedules and meetings.
• Experience capturing meeting minutes, decisions, risks, and action items.
• Experience supporting project deliverables and project timelines.
• Proficiency with Microsoft Office tools, including Excel, PowerPoint, Word, and Outlook.

Responsibilities

• Coordinate activities across multiple workstreams and stakeholder groups to support a large-scale, enterprise-wide global brand initiative.
• Build and maintain project timelines and workback schedules to keep projects on track.
• Monitor progress, risks, blockers, and action items; escalate issues when needed.
• Coordinate project meetings, capture decisions, risks and actions, and distribute meeting recaps.
• Prepare and maintain project documentation, governance materials, status reports, and dashboards.
• Support governance and operational excellence by improving processes and ensuring high-quality data.

Skills

Meeting coordination

Project coordination

Marketing operations

Administrative support

Education

Degree in Business/Marketing/Digital/Communications

Tools

Wrike

Smartsheet

Microsoft Office

Job description

Our client in the insurance sector is offering an exciting opportunity to support the coordination and execution of a large-scale global brand program. Working in a fast-paced and collaborative environment, you will help keep key initiatives organized, project activities on track, and stakeholders aligned while contributing to the successful delivery of strategic objectives across multiple workstreams.

What is in it for you:

• Hourly salary of $25-28, based on experience.
• 12-month contract with the potential for permanent employment.
• Hybrid work environment with 1 on-site day per week on Thursdays.
• Consistent daytime schedule from 8:00 am to 4:00 pm.
• Opportunity to collaborate with international partners across Hong Kong and Asia.
• Occasional involvement in global meetings scheduled at 8:30 pm.

Responsibilities:

• Support the program management team in the successful delivery of a large-scale, enterprise-wide global brand initiative by coordinating activities across multiple workstreams and stakeholder groups.
• Assist in building and maintaining project timelines, workback schedules to ensure projects remain on track and dependencies are clearly understood.
• Monitor project progress, risks, blockers, and action items, proactively following up with owners and escalating issues when needed.
• Coordinate the setup of project meetings, capture key decisions, risks, and action items and distribute concise meeting recaps.
• Assist in preparation and maintenance of project documentation, governance materials, status reports, and reporting dashboards, ensuring information is accurate, current, and easily accessible.
• Support project governance and operational excellence by maintaining best practices, improving processes, and ensuring high-quality data across project plans and reporting.

What you will need to succeed:

Required qualifications

• University or college degree in Business, Marketing, Digital, Communications, or a related field.
• 2-3 years of experience in project coordination, project management, marketing operations, or an administrative support role.
• Strong understanding of project management fundamentals, including developing and maintaining project timelines and workback plans.
• Experience coordinating schedules and meetings.
• Experience capturing meeting minutes, decisions, risks, and action items.
• Experience supporting project deliverables and project timelines.
• Proficiency with Microsoft Office tools, including Excel, PowerPoint, Word, and Outlook.
• Ability to prepare and maintain project documentation, governance materials, status reports, and reporting dashboards.

Preferred qualifications

• CAPM certification or progress toward a PMP certification.
• Experience supporting large-scale marketing, branding, transformation, or organizational change initiatives.
• Experience using project management tools such as Wrike, Smartsheet, or similar platforms.
• Strong organizational skills.
• Ability to manage multiple priorities under tight deadlines.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision while keeping stakeholders informed.
• Strong collaboration and teamwork skills.
• Self-motivated and proactive approach to problem-solving.
• Comfortable navigating ambiguity and evolving project requirements.