Project Coordinator

Eastern Construction Company Limited; Toronto; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Mental health support

Life insurance

RRSP plan

Career growth opportunities

Diversity & Inclusion

Job summary

Eastern Construction is seeking a Project Coordinator to provide high‑level administrative support to the project team in the Greater Toronto Area. You will review and log shop drawings, implement and maintain change notice procedures and an RFI log within project management software.

You will also prepare and maintain an accurate procurement schedule with input from the Project Manager, Superintendent, and subcontractors.

Qualifications

• Bachelor/ diploma in Civil Engineering, Engineering Technology/ Architecture or Construction Management.
• 3–5 years of prior coordination experience in construction.
• Strong documentation and procurement process knowledge.

Responsibilities

• Risk management and cost controls; maintain budgets and change orders.
• Prepare and review price changes; support PMO requirements.
• Review and log shop drawings, RFIs, and change notices.
• Prepare and maintain procurement schedule with input from PM, Superintendent, and subs.
• Attend meetings; record minutes and track actions.

Skills

Coordination

Purchasing

Finance

Estimating

Administrative

Education

University/College degree in Civil Eng, E Tech/Arch or Construction Management

Job description

At Eastern Construction, our Core Purpose is to enrich the lives of our employees. We lead, manage, and deliver complex construction projects across the Greater Toronto Area, operating under collaborative models such as Construction Management, Guaranteed Maximum Price, and Design-Build. With more than 1,000 projects completed over seven decades, we have earned a reputation for delivering high- quality work, fostering strong partnerships, and supporting the long-term success of our people.

Our approach is guided by three Strategic Anchors:

• Best Construction Experience
• Exceptional People

Our culture and performance expectations are shaped by our Core Values: Responsive Team Player, Can-Do Attitude, and Unstoppable Drive. These values define how we work, collaborate, and deliver excellence.

Role Overview:

As a Project Coordinator, you will need to provide high-level administrative support to the project team. Perform tasks such as reviewing and logging shop drawings; implementation and maintenance of change notice procedure and RFI log within project management software. Prepare and maintain accurate procurement schedule with input from Project Manager, Superintendent, and subcontractors.

Key Responsibilities:

• Risk Management (Document and Cost Controls): Maintenance of Eastern Policies and procedures with respect to managing shop drawings, change orders, and the RFI process. Review and analyze costs and identify revenue opportunities where available. Ensures all expenditures are contained within the budgets and estimates. Assist in purchase order and PMO requirements. Timely monthly submission of back charge notices including Eastern’s clean-up program. Provide accurate change order summary report to Senior Management.
• Pricing & Quantity Take Off: Ability to accurately prepare quantity take offs and establish relevant pricing required for change orders. Obtain and review quotations from subcontractors for completeness and in accordance with contract documents. Ensure Eastern general condition costs are reviewed and included in all price changes.
• Construction Methods & Practices: Strong understanding of construction methods & practices, including, but not limited to: a) Organize the timely submission of required shop drawings and samples b) Prepare a timely procurement schedule c) Attend required meetings keep and prepare minutes d) Assemble and verify quotations to be included within price changes including estimating of Eastern and Trade work, overheads and general conditions in accordance with contract documents.
• Contracts, Drawings &Specifications: Ability to understand and interpret Contracts, Drawings and Specifications. Able to review Shop Drawings in accordance with the project and contract requirements. Review subcontractors’ scope of work, exclusions and requirements. Ability to uphold contract terms and conditions.

Qualifications:

• University Degree or College Diploma in Civil Engineering, Engineering Technology/Architecture or Construction Management.
• Minimum 3-5 years of prior coordination experience including knowledge gained in purchasing, finance, estimating engineering and administrative principals.

What we provide:

• Competitive Salary – Estimated salary range of $55,000 - $75,000
• Medical, dental and vision coverage
• Mental health and wellness support
• Life insurance
• RRSP & savings plan
• Opportunities to grow your career on meaningful projects
• Diversity and Inclusion

The posted compensation range reflects the broader external market for this opportunity. Individual compensation is determined based on experience, qualifications, project scope, responsibilities, and internal equity considerations.

Please note that Eastern Construction does not accept unsolicited resumes from recruiters or employment agencies.