Project Coordinator (Construction Specialist)

Western University; London; On-site; CAD 76,000 - 109,000; Full time

Job summary

Western University invites applications for the role of Project Coordinator (Construction Specialist) within Facilities Management. The incumbent will manage construction and renovation projects, develop project plans, and oversee delivery within time and budget constraints.

Clear communication with internal and external stakeholders is essential. Responsibilities include tendering, contract management, progress reporting, and coordination across multiple parties.

Qualifications

• 5 years of project management experience in construction or renovation.
• Experience in a large, complex institutional environment preferred.
• Thorough knowledge of Ontario Building Code, Ontario Occupational Health and Safety Act, guidelines and regulations.

Responsibilities

• Lead the tendering process for projects: consultant agreements, construction contracts, POs, work orders and invoice approvals.
• Create and manage project plans for each project and ensure outcomes meet timelines and budget constraints.
• Define deliverables, resources, milestones and reporting for stakeholders.
• Present updates to key groups throughout project lifecycles and support university communications.
• Ensure quality of project deliverables and customer satisfaction.

Skills

Project management

Communication

Team collaboration

Scheduling

Budgeting

Negotiation

Risk management

Problem solving

Education

Diploma in Engineering / Architectural Technology / Interior Design

Certificate of Qualification as recognized by Skilled Trades Ontario

Bachelor’s/Master’s degree in Engineering, Architecture, Interior Design

PMP Certification (asset)

Job description

Classification & Regular Hours

Hours per Week: 35

Salary Grade 16

The base salary will be $76,490 - $109,190 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

Please note, this position is a 2-year temporary full-time contract opportunity.

About Western

Considered Canada's most beautiful University, Western's main campus spans 400 acres of Gothic-style buildings mixed with modern LEED-certified capital structures providing an idyllic environment for our community of scholars. The university is located in London, Canada, a safe, vibrant and welcoming community of more than 350,000 people serving as a regional medical and industrial hub for southwestern Ontario.

About Us

Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance, and stewardship of all the buildings, infrastructure, sites, and services within Western's campus community. Our integrated team provides excellence in creating and maintaining Western’s facilities and in serving the community. Our vision is to be recognized as the leader in facilities management among research-intensive universities worldwide.

Responsibilities

The Project Coordinator (Construction Specialist) will be accountable to work closely with internal and external parties on a variety of facilities construction and renovation projects on behalf of Facilities Management ("FM"). The role will provide expertise in all areas of project execution, control and successful delivery. The Project Coordinator will manage the creation of project plans for each project and will ensure the achievement of project outcomes within the established timelines and budgetary constraints. The role will define deliverables, metrics, identify resource requirements, manage project roles, meet training needs and provide customer satisfaction and reporting to ensure the quality of project deliverables. The Project Coordinator will lead the tendering process for these projects including the issuance of consultant agreements, construction contracts, purchase requisitions, work orders and invoice approvals. The role will prepare and present updates to key groups throughout project lifecycles and support the development and delivery of key university communications related to the project implementation.

Qualifications

Education:

• Diploma in Engineering, Architectural Technology, or Interior Design OR Certificate of Qualification as recognized by Skilled Trades Ontario
• Equivalent combination of relevant education and experience may also be considered
• Bachelor’s and/or Master’s degree in Engineering, Architecture, Interior Design, or relevant discipline is preferred
• Project Management Professional (PMP) Certification would be an asset

Experience:

• 5 years of project management experience in construction or renovation, successfully managing small to medium-sized projects
• Experience in a large, complex, institutional environment is preferred

Knowledge, Skills & Abilities:

• Thorough knowledge of Ontario Building Code, Ontario Occupational Health and Safety Act, guidelines, and regulations
• Project management skills to align projects with strategic goals and operational objectives, ensure team roles are clear, milestones are communicated, and deadlines are met
• Organizational skills to manage multiple activities/projects
• Demonstrated in-depth knowledge of techniques for planning, managing and coordinating projects that involve a variety of parties
• Ability to handle diverse situations, multiple and complex projects, and rapidly changing priorities
• Knowledge of common project obstacles and necessary controls and contingency plans that will help address them
• Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
• Communication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organization
• Professional manner, tact, diplomacy, sensitivity, and discretion in dealing with various parties and colleagues, including solid negotiation, facilitation, and conflict resolution skills
• Sound judgment and decision making ability with a willingness to employ a consultative and collaborative approach to addressing issues and making decisions
• Strong business acumen with an ability to influence, motivate, and inspire with or without positional authority
• Critical thinking and discernment to assess and scope areas for improvement and an ability to offer creative solutions
• Strong customer service skills to understand customer needs and expectations and provide excellent customer service directly and indirectly to meet or exceed expectations
• Self-driven, independent thinker who is highly motivated and possesses an intrinsic passion for quality
• Demonstrated commitment to ongoing learning and professional development

Background Checks

Please note, successful applicants may be required to produce a current police information record check from a police service, as well as a current, clean driving abstract prior to commencing employment.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone [phone].

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.