Project Coordinator Construction

The Headhunter; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading staffing agency is seeking an experienced Project Coordinator for a well-regarded restoration firm in Toronto. The ideal candidate will oversee project execution, ensuring communication across all stakeholders while maintaining budgets and timelines. This role offers a chance to work in a growth-oriented environment focused on quality restorations in the construction industry.

Benefits

Company vehicle or car allowance

Paid vacation

Supportive team and growth-oriented culture

Qualifications

• 2+ years of experience in project coordination or related role in construction.
• Knowledge of construction documentation and regulatory compliance.
• Proficiency in project management software is a plus.

Responsibilities

• Coordinate project start-up documentation and manage internal/external communication.
• Track project documentation including RFIs and progress reports.
• Assist with project close-out and compile necessary documentation.

Skills

Organizational Skills

Time Management

Communication

Interpersonal Skills

Health & Safety Awareness

Education

Diploma or degree in Construction Management, Civil Engineering, or related field

IICRC Certification (WRT, FSRT, AMRT)

Tools

Microsoft Office Suite

PlanSwift

BlueBeam

AutoCAD

Job description

The Headhunter Group is an innovative Staffing and Recruiting Company operating in Canada Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece and USA. We offer the newest mentality in Staffing industry and our core business are Candidates and Clients. For our client Icon Restoration Services Inc a Toronto -based company specializing in high-quality restorations and renovations for commercial and industrial projects.

We are seeking a driven and experienced Project Coordinator to support the successful delivery of restoration projects. This role is critical in ensuring seamless project execution, effective communication across all stakeholders, and adherence to budgets, timelines, and regulatory standards.

Job Title : Project Coordinator Restoration Services

Employment Type : Full-Time

Industry : General Contractors / Construction Management

Key Responsibilities :

• Coordinate and organize project start-up documentation (Ministry of Labour forms, bonding, insurance, utility locates, site binders, etc.).
• Manage internal and external project communication : schedule meetings, handle correspondence, and distribute documentation.
• Participate in project meetings (weekly / bi-weekly) and accurately record and distribute meeting minutes.
• Track and distribute essential project documentation including RFIs, site instructions, change orders, and progress reports.
• Prepare and manage subcontracts, purchase orders, and change orders in collaboration with the Project Manager.
• Oversee the submission and review process of shop drawings and submittals to ensure timely approvals.
• Support tendering processes : assist with contract preparation, track vendor inquiries, and follow up on pricing requests.
• Maintain regular communication with clients, vendors, subcontractors, and internal teams to ensure alignment and smooth operations.
• Assist with safety compliance : maintain safety documentation and help conduct safety audits.
• Post project budget data and help track job costing.
• Assist with project close-out : compile necessary documentation and certifications (e.g., Substantial Completion, final checklists).

Qualifications & Skills :

• 2+ years of experience in project coordination or a related role in construction, restoration, or renovation projects.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Knowledge of construction project documentation, terminology, and regulatory compliance.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite; experience with project management software is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.
• Health & safety awareness and understanding of documentation requirements.
• Proficiency in :
• PlanSwift
• BlueBeam
• AUTOCad
• Education & Certifications :
• Diploma or degree in Construction Management, Civil Engineering, or related field.
• IICRC Certification (WRT, FSRT, AMRT) is an asset.
• Compensation & Benefits :
• Company vehicle or car allowance.
• Paid vacation
• Supportive team and growth-oriented company culture.

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