Project Coordinator - Construction

Pet Valu; Markham; On-site; CAD 50,000 - 70,000; Full time

Job summary

Pet Valu is looking for a Project Coordinator to manage construction projects for their retail stores. This role is pivotal in ensuring projects are executed efficiently, requiring strong organizational skills, communication abilities, and a solid background in project administration. The successful candidate will assist in various tasks from budget tracking to documentation management, all within a fast-paced environment that promotes continuous improvement.

Qualifications

• Minimum of 2 years in construction project coordination or administration.
• Ability to read and analyze construction drawings is necessary.
• Experience in retail is beneficial.

Responsibilities

• Coordinate and execute project tasks from kickoff to close-out.
• Collaborate with Project Managers on timelines and budgets.
• Facilitate project documentation and vendor quotes.

Skills

Organizational skills

Communication

Problem-solving

Time management

Multitasking

Education

Post-secondary education in a related field

Tools

MS Office (Excel, Word, PowerPoint, Outlook)

Job description

Location: Markham, Ontario

Job Description

The Project Coordinator is an integral member of the Construction team and is the main point of contact for all construction administration. The PC’s primary responsibility is to support the day-to-day administrative duties for construction projects. In this role the PC will be expected to manage several projects at a time and ensure they are executed in a timely manner. Overall, this role encompasses a vast amount of duties including coordinating, organizing, supporting and controlling project activities, from construction kickoff to project close-out under the direction of the Construction Project Manager.

Role Responsibilities

• Responsible for the coordination and execution of assigned project tasks relating to the construction of Pet Valu retail stores, from kick-off to post-construction close-out
• Collaborate with Project Managers to identify timelines, complete budget documentation and communicate project initiatives as required
• Take ownership of the project’s budget tracker by obtaining and entering data, ensuring information is accurate and up to date, and prepare close-out reconciliation
• Review construction drawings to interpret materials required for the project
• Place vendor orders and track accordingly to ensure product received on time
• Facilitate project documentation including requesting vendor quotes, creating/issuing purchase orders, resolve invoice issues as required, facilitate credits and chargebacks
• Assist with post construction deficiency resolution as required and under the direction of the Project Manager
• Assist in the coordination of utilities transfer for projects
• Assist the Invoicing Coordinator where required for various invoicing tasks related to projects
• Ability to understand Lease information and action project requirements as required
  
  

Qualifications

• Successful completion of post-secondary education in a related field
• Previous experience in construction project coordination/administration with a minimum of 2 years in a similar role
• Ability to read and analyze construction drawings
• Experience working in retail considered an asset
• Bilingual considered an asset
• Advanced MS office Skills: Excel, Word, PowerPoint, Outlook
• Solid organizational skills, including multitasking and time management
• Ability to work under pressure and meet deadlines in a fast-paced environment
• Independently motivated and able to work within a dynamic, cross functional team
• Clear and confident verbal and written communication skills
• Keen desire to learn and find efficiencies in each project
• Transparent and open to feedback
• Effective problem-solving skills with a desire for continuous improvement
• Strong understanding and experience applying the defined Project Management Process
• Excellent interpersonal and relationship building skills
• Excellent written, verbal communication and collaborative skills