Project Coordinator at CITY OF WINNIPEG

CITY OF WINNIPEG; Winnipeg; On-site; CAD 60,000 - 90,000; Full time

Job summary

City of Winnipeg is seeking a Project Coordinator to lead multi‑disciplinary project teams through full lifecycle of municipal initiatives in Winnipeg, MB. You will manage scope, schedule and budgets, coordinate procurement and design processes, and ensure benefits realization for investments while building strong stakeholder relationships.

The role requires a relevant degree and demonstrated project management experience; professional certifications are valued and may be pursued after hire.

Qualifications

• Bachelor degree in Commerce, Engineering, Architect, Finance or equivalent.
• Post-secondary education in Project Management desirable.
• PM certifications (PMP, Prince II, ADKAR) desirable; obtain within 6 years if not yet held.
• Designations such as P.Eng./C.E.T/A.Sc.T, CMA, CGA, CA, CPA considered assets.
• Quality management certification considered an asset.

Responsibilities

• Provide project management guidance to successfully complete departmental initiatives.
• Develop and manage procurement processes, including contract administration.
• Develop business cases per investment planning manual.
• Coordinate design management and project turnover processes.

Skills

Project leadership

Communication skills

Time management

Analytical thinking

Problem solving

Stakeholder management

Microsoft Project

Education

Bachelor's degree in related field

Post-secondary education in Project Management desirable

PMP / Prince II / ADKAR desirable

P.Eng., C.E.T/A.Sc.T, MRAIC, CMA, CGA, CA, CPA asset

Certificate in Quality Management asset

Tools

Microsoft Project

Contract administration tools

Job description

Project Coordinator – CITY OF WINNIPEG – Winnipeg, MB, CA

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Under the direction of the Program Manager, the Project Coordinator provides leadership and guidance in the execution of projects and initiatives through an integrated multi-disciplinary team approach that strives for innovation, excellence and efficiency. Projects may include, but are not limited to Winnipeg Fire Paramedic Service stations, equipment, and related infrastructure. This position will manage projects throughout the project’s life-cycle and ensuring effective teamwork and communication, high standards of work quality and organizational performance, and continuous learning. The Project Coordinator will, depending on the size, scope, and complexity of the initiative/project, lead, facilitate, coordinate, and provide direction, monitoring and oversight activity for the projects assigned and ensure that the benefits of the investment are realized in an efficient and effective manner. This position is expected to develop and maintain strong relationships with project stakeholders throughout the project lifecycle. The Project Coordinator will work with the Project Sponsor to plan, deliver and transfer the project to the Business Owner.

Responsibilities

• Provide project management expertise and guidance to the Department to successfully complete and/or implement projects and departmental initiatives, while achieving the benefits of the investment.
• Develop and manage the procurement process which includes solicitation and contract administration tasks.
• Develop Business Cases per the investment planning manual.
• Coordinate the Design Management process.
• Coordinate the Project Turnover process.

Qualifications

• Bachelor Degree in a related field such as Commerce, Engineering, Architect, or Finance or an acceptable equivalent combination of education, training, and experience.
• Post-secondary education in Project Management would be desirable.
• Attainment of a Project Management Professional (PMP) designation/Prince II certification and certification in Asset Management , and ADKAR at the time of hire is desirable.
• Applicants who have not yet attained these certifications are required to obtain within a 6-year timeframe.
• Successful completion of the associated professional designations in addition to the education listed above is considered an asset including obtaining a P.Eng., C.E.T/A.Sc.T, MRAIC, CMA, CGA, CA, or CPA.
• Certificate in Quality Management is considered an asset.
• 3-5 years of experience related to the duties listed above in Project Delivery, preferably in a Public Sector environment.
• Knowledge in the industry sector that is applicable to the department that the position will reside in.
• Previous success in leading projects including change initiatives, navigating complex environments and influencing desirable outcomes through positive and collaborative relationship management.
• Experience with supervision and management of design consultants and contractors.
• Excellent organizational and time management skills in order to be flexible and responsive to changing priorities and circumstances as well as ability to work on diverse projects simultaneously in stressful and fast paced environment.
• Previous experience managing and leading projects including organizing, coordinating, planning, and maintaining schedules and controlling a large number of projects.
• Excellent analytical, problem-solving and decision-making skills.
• Excellent verbal and written communication skills with the ability to communicate with all levels of staff, stakeholders and the general public.
• Demonstrated ability and experience with Microsoft Office Suite including experience with Project Management Systems such as Microsoft Project or similar software.
• Demonstrated commitment towards continuous learning, growth and the achievement of high performance.
• Excellent interpersonal skills including the ability to maintain relations with consultants, government agencies, developers, suppliers and contractors relative to facility and equipment design and improvements, and formulates sound recommendations.
• Proven ability to set priorities, solve problems and meet deadlines under pressure.
• Experience in a municipal environment would be considered an asset.
• Experience directly related to project management of large scale municipal and/or public building, facility, or infrastructure projects.
• Working knowledge of building and building systems design and operations, site development, construction, logistics, and current construction practices.
• Knowledge of standards, codes, legislation, and environmental requirements applicable to municipal and public facilities.

Conditions of employment

• The successful applicant must be legally entitled to work in Canada.
• If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate at their expense.
• For information on obtaining a Police Information Check, please visit www.winnipeg.ca/police.
• A valid Manitoba Class 5 Driver’s License.