Project Coordinator, Architecture

Turner Fleischer Architects Inc; Toronto; Hybrid; CAD 65,000 - 70,000; Full time

Benefits offered by this job

Transparent Salary Bands

3 Weeks Vacation Paid

10 Personal Days Paid

RRSP Matching

8 Weeks Work From Abroad Per Year

100% Benefit Premiums Paid

Employee Assistance Program

Professional Association Dues Paid

Hybrid Work

Studio gym

Annual Home Office Allowance

Job summary

Turner Fleischer Architects Inc is seeking a Project Coordinator for the Contract Administration team in Toronto, operating on a hybrid schedule. You will support CA tasks, prepare agendas/minutes, and coordinate communications among clients, GC, consultants, and internal teams.

Ideal candidates hold a Bachelor’s degree or diploma and at least 2 years of CA experience, with strong MS Office skills and a proactive approach to improving workflows in a fast-paced studio environment.

Qualifications

• Bachelor's degree or diploma in a related field.
• 2+ years of experience as a Project Coordinator.
• Curiosity, enthusiasm and confidence to collaborate and drive change.
• Ability to learn quickly and make decisions in a fast-paced environment.
• Passion for technology and willingness to leverage tech skills for growth.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Autodesk 360 / ACC experience is an asset.
• Procore experience is an asset.
• Willingness to work in a hybrid role, with 2 days in the Studio.

Responsibilities

• Support contract administration tasks, including coordination of change documentation, payment certification, RFIs, and submittals.
• Prepare meeting agendas, minutes, and presentations for project stakeholders.
• Facilitate communication between clients, general contractors, consultants, and internal teams.
• Consolidate all project documentation and maintain up-to-date databases.
• Administer digital file transfers and submissions for project deliverables and printing/delivery as needed.
• Rethink workflow processes, standards, and procedures leveraging your knowledge and experience.

Skills

2+ years Project Coordinator exp

Curiosity & collaboration

MS Office proficiency

Fast-paced environment adaptability

Education

Bachelor's degree or diploma

Tools

Autodesk 360 / ACC

Procore

Job description

Project Coordinator, Contract Administration

Toronto, Ontario, Canada (Hybrid)

Who We Are

Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice.

Who We Are Looking For

As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project. Collaborating closely with project teams and external stakeholders, you will facilitate and streamline essential workflows that drive successful project delivery. This position offers invaluable exposure to construction processes, client engagement, and real-time problem-solving—providing a unique opportunity to bridge design and execution.

This posting is for an existing vacancy.

What You Will Do:

• Support contract administration tasks, including coordination of change documentation, payment certification, RFIs (Request for Information), and submittals.
• Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders.
• Facilitate communication between clients, general contractors, consultants, and internal project teams.
• Consolidate all project documentation to maintain accurate and up-to-date project databases.
• Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required.
• Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience.
  

What you will bring:

• Bachelor's degree or diploma in Business Administration or a related field.
• 2+ years of experience as a Project Coordinator, regardless of background.
• A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change.
• Demonstrated ability to learn quickly and make decisions in a fast-paced environment.
• A passion for technology and an eagerness to leverage tech skills for continued growth.
• Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook).
• Autodesk 360 / ACC experiences are an asset.
• Procore experiences are an asset.
• Willingness to work in a hybrid role, with 2 days in the Studio.
  

What We Will Provide:

The expected hiring range for this position is $65,000 to $70,000 annually. This hiring range falls within a broader salary band established for the role. Final compensation will be determined based on the successful candidate’s experience, skills, qualifications, and internal equity.

In addition to base salary, we offer the following benefits:

• Transparent Salary Bands.
• Minimum 3 Weeks Vacation Paid.
• 10 Personal Days Paid.
• RRSP Matching.
• 8 Weeks Work From Abroad Per Year.
• 100% Benefit Premiums Paid.
• Employee Assistance Program.
• Professional Association Dues Paid.
• Hybrid Work.
• State-Of-The-Art Studio Gym.
• Annual Home Office Allowance.

Why Work With Us

Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiativesand bydesigning thoughtful spaces that strengthen the communities we serve.

How We Hire

Ourhiringapproach is designed to welcome people who align with our culture and ways of working.We look for individuals who are thoughtful, curious, and collaborative, and who bringdiverseexperiences and perspectives to our studio.

The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together.

We are committed toproviding an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact [e-mail] inbox is dedicated to accommodation requests only;applications aresubmittedthrough ourcareer'sportal.

We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.