Project Coordinator – Architecture

WalterFedy; Calgary; Hybrid; CAD 52,000 - 76,000; Full time

Job summary

WalterFedy is seeking a Project Coordinator in Calgary to support project managers across contract coordination, data analysis, and reporting. This junior role focuses on applying growing project management knowledge and coordinating resources, schedules, and budgets throughout the delivery cycle.

You will assist in developing project plans, maintaining documentation, and ensuring thorough communication with clients and stakeholders.

Qualifications

• Post-secondary diploma in Architecture, Engineering or related field.
• 2+ years of project coordination or project management experience.
• PMP pursuit is an asset.
• Strong organizational skills with multitasking.
• Excellent communication with diverse stakeholders.
• Experience in preparing detailed project reports.
• Proficiency with Microsoft Project, Primavera and MS Office.

Responsibilities

• Support Project Managers with contract coordination tasks.
• Assist with data completeness, analysis, and progress reporting.
• Organize customer requirements and update project plans.
• Prepare documents independently for clients.
• Assist with project budget, schedule, and scope monitoring.
• Assist with project close-out and documentation.

Skills

Organizational skills

Communication skills

Problem solving

Travel availability

Education

Post-secondary diploma in Architecture, Engineering or related field

Tools

Microsoft Project

Primavera

Scheduling tools

MS Office

Data analysis

Job description

Role At a Glance

The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource coordination, financial reporting and analysis, and administrative support throughout all stages of projects, from inception to completion. With a focus on continuous development and application of knowledge and skills, the Project Coordinator serves as a proactive support to the Project Managers (PMs) and project leaders, supporting multiple projects, anticipating project needs and actively engaging in the complete project delivery cycle.

What you will do

Project Management Support:

• Support Project Managers with contract coordination tasks, demonstrating a well-developed understanding of the construction process and associated documentation
• Assist Project Managers in ensuring data completeness, adherence to analysis, and managing project progress, including financial, resource, and status reporting.
• Assist with organizing customer requirements, formulating project plans, updating project plans in organizational programs, and supporting the bidding process.
• Prepare documents independently with minimal PM editing before being sent to clients or finalized for projects.
• Assist Project Managers with complex tasks, such as resource planning, ensuring completeness of data and adherence to company standards and processes.
• Support Project Managers in continuous monitoring of project budget, schedule, and scope.
• Assist with project close-out, including monitoring deficiencies and ensuring all documentation is complete.

Business Development:

• Support Business Development activities of Project Managers, including assistance with proposals, skeleton plans, and developing project understanding and methodology.

Training and Development:

• Participate in WF Project Manager orientation training to a level consistent with primary job functions as well as continuing to develop project management skills through training and practical application.

Problem Solving and Initiative:

• Use initiative and judgment in resolving problems, obtaining, and analyzing data.
• Apply standard procedures to solve routine problems and follow detailed instructions.
• Demonstrate initiative and judgment in proactively resolving problems and anticipating project needs.

Scheduling and Coordination:

• Organize and maintain project schedules using advanced scheduling tools.
• Coordinate tasks across multiple disciplines or practices, particularly on larger projects.

Reporting and Communication:

• Provide regular financial, resource, and status reporting updates on internal project performance.
• Aid in the preparation of stakeholder correspondence and communication, communicating effectively in a professional and courteous manner with all clients, internal and external team members, and authorities having jurisdiction.
• Participate in project meetings, including minute-taking, follow-up on action items, and assuming additional responsibilities of Project Managers in their absence.

Support:

• Assist with various tasks and projects assigned by supervisors or senior team members to support the overall success of the team and company objectives.
• Demonstrate a strong commitment to our company's values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders.

What you bring to the table

• Post-secondary diploma in Architecture, Engineeringor related field.
• Proven experience (2+ years) in project coordination or project management, preferably in the architectural sector.
• PMP pursuit is an asset.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Solid understanding of the design process and complete project delivery cycle.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.
• Experience in preparing detailed project reports.
• Proficiencyin project management software (e.g., Microsoft Project, Primavera), Microsoft Office suite, advanced schedulingtools,and data analysis techniques.
• Proactive mindset with the ability to anticipateproject needs and take initiative.
• Ability to travel to offsite meetings as required.

Life atWalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

WalterFedystrives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminateon the basis ofrace, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require an accommodation toparticipatein the application process, please contact [e-mail] or call 519-576-2150.

Thank you for your interest inWalterFedy!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.