Project Coordinator

Turner-; Edmonton; Hybrid; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP matching program

Annual learning & development budget

Hybrid work approach

Job summary

Turner & Townsend is seeking a Project Coordinator to join our collaborative team in Canada. The role focuses on coordination, documentation, and administrative support across project phases from planning to closeout.

The successful candidate will manage budgets, schedules, and stakeholder communications with precision and professionalism. Ideal applicants have 3+ years in project coordination within real estate or construction, strong English communication, and proficiency with MS Office and

Qualifications

• Proven experience in project coordination within construction or real estate environments.
• Excellent written and verbal English communication.
• Ability to manage multiple stakeholders and priorities.
• Strong documentation and reporting skills.
• Proficiency with MS Office and project management tools.

Responsibilities

• Assist with maintaining project budgets and schedules; track updates and support risk identification.
• Coordinate contracts, MSAs, change orders, invoices and vendor documentation.
• Assist with project closeout, including lessons-learned workshops and final reporting.
• Attend and support project meetings; ensure follow-up on action items.
• Support Project Managers with consultant/vendor coordination to process payments and track commitments.
• Provide day-to-day coordination across all project phases; planning through closeout.
• Support execution with detailed administrative functions and ensure documentation accuracy.
• Maintain project budgets and schedules and identify risks.

Skills

Communication

Coordination

Time management

Documentation

Client facing

Education

Bachelor’s degree in Engineering, Architecture, Construction Management, or related field

PMP certification (desirable)

Tools

MS Outlook

MS Word

Excel

PowerPoint

MS Project

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Who are you?

You are an experienced Assistant Project Manager with 3+ years’ experience, seeking your next step or are currently working in a similar role within a comparable environment. You’re motivated to join a growing and dynamic team. You are highly organized, exceptionally detail-oriented, and thrive in a role focused on documentation, coordination, and administrative project support. You are comfortable managing multiple priorities and producing accurate, high-quality work under tight timelines.

The ideal candidate is self-motivated, driven, and capable of working both independently and as part of a team. In this impactful role, you will be providing leadership and direction, actively embedding and promoting the purpose, values, and vision of Turner & Townsend.

Job Description

As the Project Coordinator you will be involved in:

Coordination & Administrative Support

• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
• Coordinate contracts, MSAs, change orders, invoices and vendor documentation throughout the project lifecycle.
• Assist with project closeout, including documentation, lessons‑learned workshops, and final reporting.
• Attend and support project meetings (design reviews, contractor/consultant coordination, client meetings) and ensure follow‑through on action items.
• Assist Project Managers with consultant and vendor coordination to process payments, track commitments, and maintain accurate financial records.
• Provide day-to-day coordination support across all phases of the project, including planning, design, procurement, construction, and closeout
• Support project execution through highly detailed administrative functions, ensuring accuracy and completeness of all documentation
• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification

Project Controls, Reporting & Systems Management

• Initiate and track vendor POs, change orders, and related approvals.
• Monitor contract and change‑order progress from submission through final approval.
• Prepare, transcribe, and distribute accurate and timely meeting minutes, ensuring clear capture of discussions, decisions, and action items
• Maintain and actively manage project logs, including action item logs, decision logs, risk and issue registers, deliverable and milestone tracking logs
• Track all project deliverables and ensure consistent follow-up with stakeholders to drive completion
• Develop and maintain high-quality reports, dashboards, and presentations for internal teams and external stakeholders
• Prepare clear, professional written communications, summaries, and status updates
• Ensure all project documentation is properly organized, version-controlled, and up to date in project systems

Documentation, Compliance & Administrative Support

• Support the creation of RFPs, procurement strategies, Project Execution plan, case studies, and other project materials.
• Identify opportunities to improve processes, workflows, and documentation practices
• Assistwithestablishingeffective project governance,processesand systems to beutilizedthroughout project.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
• Update project status, schedules, budgets, and milestones in owner systems with a high degree of accuracy
• Support preparation of reporting materials for multiple audiences, including executive dashboards and formal reports
• Track financial commitments, purchase orders, and change orders, and monitor approval processes
• Assist with reconciliation of financial tracking and cash flow reporting

Communication & Stakeholder Coordination

• Maintain effective record‑keeping and communication of project outputs to all stakeholders.
• Transcribe meeting minutes, track action items, and drive follow‑up to closure.
• Collaborate regularly with internal teams, consultants, contractors, and client stakeholders.
• Maintain detailed records of project communications and outputs
• Coordinate and support meetings, including agenda preparation, documentation, and follow-up tracking

Team Support & Cross‑Functional Collaboration

• Assist with both generalist and technical tasks as they arise across the project.
• Work collaboratively with internal colleagues and client teams to support project delivery.

Qualifications

• Minimum 3+ yearsof experience working in aProject Coordination or administrative role within the construction industry, supporting real estate and construction projects
• Experience supporting complex projects with multiple stakeholders, ideally including public/private sector environments
• Outstanding written and verbal communication skills (critical requirement), with the ability to produce clear, concise, and professional documentation; strong proficiency in spoken and written English is required.
• Solid understanding of project management methodologies and best practices.
• Strong organizational and time-management skills, with the ability to prioritize effectively
• Proven ability to identify, address, and communicate project issues proactively and clearly to all stakeholders.
• Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field.
• PMP certification is highly desirable.
• Proficiency in MS Outlook, Word, Excel, PowerPoint, and MS Project.
• Strong aptitude for numbers, technology, and web‑based data platforms.
• Experience with document management workflows, activity tracking systems, and visual reporting tools.
• Confident and comfortable in client‑facing roles.

Additional Information

What's in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account, to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools, and support for career development and growth
• Coverage of one professional membership or license fee per year, if directly related to your role
• We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: