Project Coordinator - Architecture

WalterFedy; Calgary; On-site; CAD 52,000 - 65,000; Full time

Job summary

WalterFedy in Calgary, Alberta is seeking a Project Coordinator. This junior role supports project managers across multiple projects, helping with scheduling, reporting, and administrative tasks throughout the project lifecycle.

You will assist with data collection, budgeting, progress updates, and documentation, while developing your project management knowledge through hands-on experience and formal training.

Qualifications

• Post-secondary diploma in Architecture, Engineering or related field.
• 2+ years in project coordination or project management, preferably in architecture.
• PMP pursuit is an asset.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Solid understanding of the design process and full project delivery cycle.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.
• Experience in preparing detailed project reports.
• Proficiency in project management software (e.g., Microsoft Project, Primavera), Microsoft Office suite, scheduling tools, and data analysis techniques.
• Proactive mindset with the ability to anticipate project needs and take initiative.
• Ability to travel to offsite meetings as required.

Responsibilities

• Support Project Managers with contract coordination tasks and project documentation.
• Help ensure data completeness, monitor progress, and support financial, resource, and status reporting.
• Organize customer requirements, formulate project plans, and update plans in organizational programs.
• Prepare documents independently for clients or projects.
• Assist with complex tasks such as resource planning and data completeness.
• Support budget, schedule, and scope monitoring throughout projects.
• Assist with project close-out and documentation.
• Participate in project meetings and minute-taking.

Skills

Project coordination

Budget tracking

Scheduling tools

Data analysis

Communication

Multitasking

Travel ability

Education

Post-secondary diploma in Architecture, Engineering or related field

Tools

Microsoft Project

Primavera

Excel

Office Suite

Job description

Role At a Glance

The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource coordination, financial reporting and analysis, and administrative support throughout all stages of projects, from inception to completion. With a focus on continuous development and application of knowledge and skills, the Project Coordinator serves as a proactive support to the Project Managers (PMs) and project leaders, supporting multiple projects, anticipating project needs and actively engaging in the complete project delivery cycle.

What You Will Do

Project Management Support

• Support Project Managers with contract coordination tasks, demonstrating a well-developed understanding of the construction process and associated documentation
• Assist Project Managers in ensuring data completeness, adherence to analysis, and managing project progress, including financial, resource, and status reporting.
• Assist with organizing customer requirements, formulating project plans, updating project plans in organizational programs, and supporting the bidding process.
• Prepare documents independently with minimal PM editing before being sent to clients or finalized for projects.
• Assist Project Managers with complex tasks, such as resource planning, ensuring completeness of data and adherence to company standards and processes.
• Support Project Managers in continuous monitoring of project budget, schedule, and scope.
• Assist with project close-out, including monitoring deficiencies and ensuring all documentation is complete.

Business Development

• Support Business Development activities of Project Managers, including assistance with proposals, skeleton plans, and developing project understanding and methodology.

Training And Development

• Participate in WF Project Manager orientation training to a level consistent with primary job functions as well as continuing to develop project management skills through training and practical application.

Problem Solving And Initiative

• Use initiative and judgment in resolving problems, obtaining, and analyzing data.
• Apply standard procedures to solve routine problems and follow detailed instructions.
• Demonstrate initiative and judgment in proactively resolving problems and anticipating project needs.

Scheduling And Coordination

• Organize and maintain project schedules using advanced scheduling tools.
• Coordinate tasks across multiple disciplines or practices, particularly on larger projects.

Reporting And Communication

• Provide regular financial, resource, and status reporting updates on internal project performance.
• Aid in the preparation of stakeholder correspondence and communication, communicating effectively in a professional and courteous manner with all clients, internal and external team members, and authorities having jurisdiction.
• Participate in project meetings, including minute-taking, follow-up on action items, and assuming additional responsibilities of Project Managers in their absence.

Support

• Assist with various tasks and projects assigned by supervisors or senior team members to support the overall success of the team and company objectives.
• Demonstrate a strong commitment to our company's values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders.

What You Bring To The Table

• Post-secondary diploma in Architecture, Engineering or related field.
• Proven experience (2+ years) in project coordination or project management, preferably in the architectural sector.
• PMP pursuit is an asset.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Solid understanding of the design process and complete project delivery cycle.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.
• Experience in preparing detailed project reports.
• Proficiency in project management software (e.g., Microsoft Project, Primavera), Microsoft Office suite, advanced scheduling tools, and data analysis techniques.
• Proactive mindset with the ability to anticipate project needs and take initiative.
• Ability to travel to offsite meetings as required.

Life at WalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design - we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.