Project Coordinator, Contract Administration

Turner Fleischer; Toronto; Hybrid; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Minimum 3 Weeks Vacation Paid.

RRSP Matching.

Hybrid Work.

Annual Home Office Allowance.

100% Benefit Premiums Paid.

Employee Assistance Program.

Professional Association Dues Paid.

State-Of-The-Art Studio Gym.

8 Weeks Work From Abroad Per Year.

Transparent Salary Bands.

Job summary

Turner Fleischer in Toronto, Ontario, is seeking a Project Coordinator in the Contract Administration Department to support the construction phase, coordinating change documentation, payment certification, RFIs, and submittals, while liaising with clients, general contractors, consultants and internal teams.

This hybrid role offers exposure to design-to-build workflows, digital project databases, and process improvements, with a salary range of $65,000 to $75,000 and generous benefits.

Qualifications

• Bachelor's degree or diploma in Business Administration or a related field.
• 2+ years of experience as a Project Coordinator.
• High degree of curiosity, enthusiasm and confidence enabling collaboration and change.
• Ability to learn quickly and make decisions in a fast-paced environment.
• Passion for technology and to leverage tech skills for growth.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Autodesk 360 / ACC experiences are an asset.
• Procore experiences are an asset.
• Willingness to work in a hybrid role, with 2 days in the Studio.

Responsibilities

• Support contract administration tasks, including coordination of change documentation, payment certification, RFIs, and submittals.
• Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders.
• Facilitate communication between clients, general contractors, consultants, and internal project teams.
• Consolidate all project documentation to maintain accurate and up-to-date project databases.
• Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required.
• Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience.

Skills

Curiosity

Communication

Adaptability

Collaboration

Education

Bachelor's degree or diploma in Business Administration or related field

Tools

MS Office

Autodesk 360 / ACC

Procore

Job description

Toronto, Ontario, Canada (Hybrid)

Who We Are

Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice.

Who We Are Looking For

As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project. Collaborating closely with project teams and external stakeholders, you will facilitate and streamline essential workflows that drive successful project delivery. This position offers invaluable exposure to construction processes, client engagement, and real-time problem-solving—providing a unique opportunity to bridge design and execution.

This posting is for an existing vacancy.

What You Will Do

• Support contract administration tasks, including coordination of change documentation, payment certification, RFIs (Request for Information), and submittals.
• Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders.
• Facilitate communication between clients, general contractors, consultants, and internal project teams.
• Consolidate all project documentation to maintain accurate and up-to-date project databases.
• Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required.
• Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience.

What You Will Bring

• Bachelor's degree or diploma in Business Administration or a related field.
• 2+ years of experience as a Project Coordinator, regardless of background.
• A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change.
• Demonstrated ability to learn quickly and make decisions in a fast-paced environment.
• A passion for technology and an eagerness to leverage tech skills for continued growth.
• Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook).
• Autodesk 360 / ACC experiences are an asset.
• Procore experiences are an asset.
• Willingness to work in a hybrid role, with 2 days in the Studio.

What We Will Provide

The hiring range for this position is $65,000 to $75,000 annually. This range falls within a broader salary band established for the role. Final compensation will be determined based on the successful candidate’s experience, skills, qualifications, and internal equity.

In addition to base salary, we offer the following benefits:

• Minimum 3 Weeks Vacation Paid.
• 10 Personal Days Paid.
• RRSP Matching.
• 8 Weeks Work From Abroad Per Year.
• 100% Benefit Premiums Paid.
• Employee Assistance Program.
• Professional Association Dues Paid.
• Hybrid Work.
• State-Of-The-Art Studio Gym.
• Annual Home Office Allowance.
• Transparent Salary Bands.

Why Work With Us

Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiatives and by designing thoughtful spaces that strengthen the communities we serve.

How We Hire

Our hiring approach is designed to welcome people who align with our culture and ways of working. We look for individuals who are thoughtful, curious, and collaborative, and who bring diverse experiences and perspectives to our studio.

The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together.

We are committed to providing an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact [e-mail]. This inbox is dedicated to accommodation requests only; applications are submitted through our career's portal.

We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.