Contract Administrator - Architecture and Engineering

WalterFedy; Calgary; On-site; CAD 70,000 - 100,000; Full time

Job summary

WalterFedy in Calgary is seeking a Contract Administrator - Architecture and Engineering to support project documentation across all phases, from pre-qualification to close-out. You will coordinate bids, RFIs, shop drawings, and contract administration while collaborating with designers, contractors and owners on multiple projects.

The role emphasizes attention to detail, strong organization, and proactive problem solving. Experience in CCDC contracts and construction site reviews is preferred.

Qualifications

• Minimum of 4 years in an architectural/engineering office in a construction administrator role.
• Degree or diploma in Architecture, Architectural Technology, Building Science or related discipline.
• Experience administering CCDC contracts and coordinating multidisciplinary teams.
• Experience conducting construction site reviews and preparing field reports.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient with Bluebeam Revu and construction document management platforms.
• Experience with Autodesk Revit; LEED and PMP assets are a plus.
• Self-motivated with initiative; strong verbal and written communication.
• Able to balance multiple priorities with strong organizational skills.
• Detail-oriented with good proofreading and grammar.

Responsibilities

• Prepare start-up meeting minutes and participate in meetings.
• Provide technical guidance on project documentation and best practices.
• Conduct QA/QC reviews.
• Prepare and track RFI, supplemental instructions, changes, and change orders.
• Route, track, and review shop drawings.
• Perform regular site visits and prepare field reports.
• Coordinate close-out documents and certifications.
• Assist in pre-qualification and tendering processes, bid invitations and tender reports.
• Prepare CCDC contract documents and administer contracts.
• Prepare payment certificates and substantial performance certificates.

Skills

Time management

Organizational skills

Communication skills

Problem-solving

Multi-tasking

Attention to detail

Team collaboration

Self-motivated

Education

Architecture/Engineering program degree or diploma

Tools

Microsoft Word

Excel

Outlook

Bluebeam Revu

Construction document management platforms

Autodesk Revit

Job description

Role At a Glance

WalterFedy has big plans for growth, and we need the best talent to make it happen. We are established enough to have deep local roots, yet nimble enough to aggressively pursue our bold goals. We believe investing in our talent is critical to achieving these goals.

At WalterFedy we believe in True Teamwork. We have architects, civil engineers, electrical engineers, mechanical engineers, structural engineers, construction managers, energy management specialists, and facility management specialists under a single roof and we are an industry leader in our approach to integrated building services.

This role will provide you with an opportunity to develop as a Contract Administrator - Architecture and Engineering while also allowing you to work towards developing a unique skill set as an expert in integrated design.

The Contract Administrator - Architecture and Engineering is responsible for providing construction and contract administrator support in the day-to-day functions of our Architectural teams. The Contract Administrator will do this through coordination and preparation of documents for all project phases starting from pre-qualification and tendering, through to close-outs. This role will require the Contract Administrator to work on multiple projects and with various administrators at one time.

What We Love

• You are ambitious in your pursuit to be the best
• You get the importance of paying attention to detail without losing sight of the big picture
• You embrace progressive change, out-of-the-box thinking, and working in a high-energy environment

What You Will Do

• Preparation of start-up meeting minutes.
• Participate in construction meetings and provide technical guidance regarding project documentation and industry best practices.
• Quality Assurance and Quality Control Reviews.
• Preparation and tracking of requests for information, supplemental instructions, proposed changes, change orders.
• Routing, tracking and review of shop drawings.
• Conduct regular site visits. prepare field reviews and deficiency review reports.
• Routing, tracking and review of close-out documents.
• Participate in pre-qualification and tendering procedures which include preparation of bid invitations, bidders’ record lists, addenda, tender evaluation reports, tender not accepted letters and letters of intent.
• CCDC contract preparation and administration.
• Preparation of certificate of payments.
• Preparation of substantial performance certificates and sign-off letters.
• Regulatory compliance and coordination with Authorities Having Jurisdiction.
• Scheduling one-year warranty walk-throughs.
• Coordinate and communicate regularly with contract administrators, designers, contractors and owners.

What you bring to the table

• Minimum of 4 years of experience in an architectural or engineering office environment, working in a construction administrator capacity.
• Degree or diploma in Architecture, Architectural Technology, Building Science, or related discipline.
• Experience administering CCDC contracts and coordinating multidisciplinary consultant teams.
• Experience conducting construction site reviews and preparing field reports.
• Excellent proficiency in Microsoft Word, Excel, and Outlook.
• Excellent proficiency in Bluebeam Revu and Construction document management platforms.
• Experience with Autodesk Revit, LEED Accreditation and PMP designation considered assets.
• Self-motivated and has demonstrated initiative
• Strong problem-solving, conflict-resolution abilities, sound judgment in evaluating construction issues and contract compliance matters.
• Ability to balance multiple priorities
• Excellent verbal and written communication skills for interaction and correspondence with team and customers
• Eager to learn and take on new challenges, with a strong work ethic and desire to succeed.
• Strong organizational skills and ability to effectively prioritize tasks.
• Strong multi-tasking and time management ability.
• Possess excellent grammar and proofreading skills.
• Note: Preference will be given to individuals who have exposure to the architecture, engineering or construction industry.

Life at WalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design - we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require an accommodation to participate in the application process, please contact [e-mail] or call 519-576-2150.

Thank you for your interest in WalterFedy!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.