Project Coordinator - 6 Month Contract

Socket.dev; Toronto; On-site; CAD 52,000 - 78,000; Full time

Job summary

Socket.dev in Toronto is seeking a Project Coordinator to support Project Management, Technical Services and Field Operations on rail and construction projects. The role requires strong organization, detail orientation and the ability to travel to project sites while maintaining accurate documentation.

Ideal graduates with a diploma or degree in Project Management or related fields, plus 1–3 years experience, will coordinate scheduling, procurement, reporting and stakeholder communications to

Qualifications

• Recent graduate with a diploma or degree in a related field considered with 1–3 years of experience.
• Strong organizational and detail-oriented capabilities are essential.
• Ability to coordinate multiple projects and travel to project sites.

Responsibilities

• Support Project Manager in planning and execution, including scheduling and resource planning.
• Input on business development and monitor projects with detailed client communications.
• Track daily deliverables and timelines, escalate exceptions to stakeholders.
• Coordinate site-specific procurement, purchase orders, and material tracking.
• Travel regularly to project sites to verify progress and support field operations.
• Assist site supervisors with administrative tasks and maintain project records.
• Prepare daily/weekly/monthly reports and document change orders and progress.

Skills

Project coordination

Scheduling

Documentation

Stakeholder communication

Travel readiness

Education

Diploma or Degree in Project Management

Business Administration

Engineering Technology

Tools

MS Office

Job description

Job Description:

Reporting to the Project Manager and/or Vice-President, Projects and Estimating, the Project Coordinator will provide support to the Project Management, Technical Services teams, and Field Operations by coordinating and analyzing a variety of rail projects involving various transportation sectors including Class 1 rail, Light Rail Transit, and various rail/general construction projects.

This role requires a highly organized and detail-orientated individual who can coordinate multiple projects, travel extensively to project sites, maintain and present accurate documentation, and ensure all project activities are executed in accordance with client requirements, contractual obligations, and company rules, regulations and standards.

The ideal candidate will have recently graduated with a diploma or degree in Project Management, Business Administration, Construction Management or Engineering Technology - a recent graduate from a related field would be considered with 1-3 years of experience.

Primary / Essential Duties:

• Provide support to the Project Manager in the planning and execution of assigned projects including scheduling, resource planning, project specific / site specific logistics and workforce allocation.
• Provide input on business development potential, ensuring individual projects are monitored with detailed, timely information being communicated to respective clients.
• Monitor daily project deliverables and timelines to ensure project deadlines are met with exceptions communicated and escalated to both internal and external stakeholders.
• Coordinate site-specific procurement requirements, purchase orders, and material tracking.
• Travel regularly to project sites to verify project progress and to support field operations - review documentation while onsite and extend support to project teams as required.
• Support all site supervisors and field teams with operational requirements and required administrative tasks.
• Maintain accurate project files, documentation and records preparing daily, weekly and monthly project reports (where required - schedule may vary on specific project requirements) and communicate accordingly.
• Compile meeting minutes, document change orders, progress updates and reports and draft correspondence (where required).
• Assist in the collection and maintenance of project records including compliance with safety standards and requirements, permits, inspections and work closely with HS&E team to document compliance requirements while onsite.
• Build collaborative relationships with clients, subcontractors (when required), suppliers and internal stakeholders.

This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.