Project Coordinator

Allmar Inc.; Winnipeg; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the industry is looking for a Project Coordinator responsible for managing data transitions, material ordering, and ensuring project timelines align with company values. The successful candidate will demonstrate exceptional analytical, communication, and interpersonal skills while coordinating various project tasks and maintaining customer relations.

Qualifications

• High attention to detail and ability to adapt to shifting priorities.
• Effective in high-pressure environments with strong communication skills.
• Proficient in MS Office and has a college diploma or equivalent work experience.

Responsibilities

• Coordinate ordering and sourcing of materials for projects.
• Manage on-time scheduling and shipping of materials.
• Coordinate with accounting for accurate billing and contracts.

Skills

Attention to detail

Analytical skills

Problem-solving

Communication skills

Interpersonal skills

Mathematical aptitude

Education

College diploma in a related field

DHI courses or designation

Tools

MS Office

Job description

Job Summary

Project Coordinators are responsible for accurately transferring data from estimating software to our ERP system, ensuring all costs and selling prices align between platforms. They manage material ordering, fabrication, and delivery based on project timelines. Additionally, they handle accurate reporting through the ERP system and close out contracts at project completion, all within the company's Mission, Vision, and Values.

Job Responsibilities

But not limited to…

Duties

• Coordinate accurate ordering, sourcing, and itemizing of materials for projects in a timely manner; monitor general contractor’s schedule and achieve lowest freight costs.
• Create accurate shop orders based on approved shop drawings.
• Coordinate quality checks on all products before handover to customers.
• Manage on-time scheduling and shipping of materials; outsource outbound freight when necessary.
• Process purchase order acknowledgements promptly.
• Coordinate with accounting to ensure prompt and accurate billing, including contracts and change orders.
• Participate in project postmortems to identify successful and unsuccessful processes.
• Provide exceptional customer service and build relationships within the industry.
• Communicate with general contractors regarding product delivery.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• High attention to detail.
• Ability to adapt to shifting priorities, demands, and timelines using analytical and problem-solving skills.
• Effective prioritization and task execution in high-pressure environments.
• Strong written and oral communication skills.
• Strong interpersonal skills.
• High level of commitment and accountability.
• Goal and results-oriented.
• Strong mathematical aptitude.

Education and Experience Required

• DHI courses or designation is an asset.
• College diploma in a related field or equivalent work experience.
• Proficient in MS Office (Excel, Word, Outlook).