Project Coordinator

Kellow Recruiting; Whitby; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Vacation and paid holidays

High-visibility role with ownership

Long-term career opportunity

Job summary

Kellow Recruiting presents an exciting Project Coordinator role in Durham Region for a well-established mechanical manufacturing and field services company. You will move projects from estimating to fabrication and installation, coordinating owners, office staff, manufacturing teams, field crews, and customers.

The ideal candidate is proactive, highly organized, and excels at Excel-based project tracking. This is a fast-paced, non-administrative position with significant ownership and growth

Qualifications

• 3+ years of experience in project coordination, operations coordination, scheduling, construction support.
• Experience in mechanical manufacturing, construction, elevators or related trades is strongly preferred.
• Advanced Microsoft Excel proficiency.
• Excellent organizational and communication skills.

Responsibilities

• Coordinate multiple active projects from estimating through completion.
• Act as the primary communication hub between ownership, office staff, manufacturing, field crews, customers, and suppliers.
• Maintain and continuously update the master Excel project tracker, ensuring schedules, status, and priorities remain accurate.
• Coordinate labour schedules, road crews, shop priorities, and project timelines.
• Proactively identify scheduling conflicts, delays, and operational issues before they become problems.
• Support estimating, project setup, and pre-production planning.
• Ensure manufacturing and field teams have drawings and documentation required to execute.
• Follow up with customers, suppliers, and internal departments to keep projects moving.
• Communicate schedule changes and project updates across the organization.
• Maintain project documentation and support closeout activities.

Skills

Project coordination

Operations coordination

Scheduling

Construction support

Excel proficiency

Job description

Mechanical Manufacturing & Field Operations

Location: Durham Region
Job Type: Full-Time | On-Site
Compensation: $65,000–$75,000, depending on experience

The Opportunity

We're partnering with a well-established Durham Region mechanical manufacturing and field services company with more than 30 years of success delivering custom-engineered solutions across Ontario.

As Project Coordinator, you'll be at the centre of the operation, ensuring projects move efficiently from estimating through fabrication and installation to successful completion.

You'll work closely with:

• Ownership and leadership
• Office staff
• Manufacturing teams
• Field crews
• Customers

Your role will be to keep projects organized, schedules on track, and communication flowing.

This is not an administrative support role. It's a fast-paced operational coordination position where initiative, organization, and strong communication are critical to success.

What's In It For You

• $65,000–$75,000, depending on experience
• Vacation and paid holidays
• High-visibility role working directly with ownership
• Long-term career opportunity with a well-established and growing organization

Why This Role Matters

You'll help keep multiple active projects moving successfully through every stage of execution:

You'll work directly with:

• Ownership and leadership
• Office administration
• Shop foreman and manufacturing teams
• Field installation crews
• Customers

You'll serve as the operational hub that keeps projects moving, information flowing, and priorities aligned across the organization.

The Ideal Candidate

You're highly organized—but more importantly, you're proactive.

You don't wait to be told what to do. You:

• Pick up the phone
• Follow up consistently
• Take ownership
• Keep projects moving

You thrive in a fast-paced environment where priorities change, multiple projects are active simultaneously, and communication is constant.

You're comfortable communicating with tradespeople, customers, suppliers, and leadership, and you understand that many problems are solved through a timely conversation rather than another email.

Excel Expertise

Excel is one of your strongest tools. You're highly proficient in Microsoft Excel and comfortable:

• Tracking project information
• Managing priorities
• Ensuring nothing falls through the cracks

Above all, you're dependable, assertive, resourceful, and enjoy bringing structure to busy operations.

Key Responsibilities

• Coordinate multiple active projects from estimating through completion.
• Act as the primary communication hub between ownership, office staff, manufacturing, field crews, customers, and suppliers.
• Maintain and continuously update the company's master Excel project tracker, ensuring schedules, project status, and priorities remain accurate.
• Coordinate labour schedules, road crews, shop priorities, and project timelines.
• Proactively identify scheduling conflicts, delays, and operational issues before they become problems.
• Support estimating, project setup, and pre-production planning.
• Ensure manufacturing and field teams have the drawings, documentation, and information required to execute successfully.
• Follow up with customers, suppliers, and internal departments to keep projects moving.
• Communicate schedule changes and project updates across the organization.
• Maintain project documentation and support project closeout activities.

What You Bring

Experience

• 3+ years of experience in:
  • Project coordination
  • Operations coordination
  • Scheduling
  • Construction support

Experience within the following environments is strongly preferred:

• Mechanical manufacturing
• Construction
• Elevators
• Related skilled trades

Skills & Attributes

• Strong organizational and prioritization skills with the ability to manage multiple active projects simultaneously.
• Excellent verbal communication skills and confidence coordinating across multiple departments.
• Proactive, self-starting approach with the confidence to follow up, ask questions, and drive action.
• Advanced Microsoft Excel proficiency and confidence managing project-tracking spreadsheets.
• Strong attention to detail while maintaining a sense of urgency.
• Professional, dependable, and comfortable working directly with ownership in a fast-paced environment.