Project Coordinator

Roni Group; Vaughan; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Retirement savings

Career growth opportunities

Job summary

RONI Group in Vaughan, Ontario, seeks a Project Coordinator to support civil construction projects. You will help ensure safety, budget, schedules, and quality by coordinating subtrades, documents, and site activities.

Candidates should have proven experience in construction projects and strong administrative skills, with proficiency in Office 365. Familiarity with CAD/HCSS is a plus. A valid driver’s license is required.

Qualifications

• Proven experience in construction or civil engineering projects with a focus on project coordination/management is an asset.
• Strong clerical and administrative skills including proficiency with Office 365 suite.

Responsibilities

• Prepare and maintain communications and documentation with construction subtrades.
• Timely placement of orders to maintain inventory of required site material.
• Follow up on all tasks and ensure reminders are sent.
• Create and maintain project logs.
• Assist in coordinating municipal inspections.
• Schedule subtrade meetings and Safety Toolbox Talks.
• Prepare and distribute meeting minutes, safety reports, site progress photos, and other documents.
• Receive, examine and process documentation for distribution to departments.
• Track and distribute paperwork to Head Office; answer phones and manage emails.
• Provide administrative support to the Site Supervisor as required.
• Prepare and code purchase orders.
• Maintain a clean, organized site office environment.
• Administer weekly payroll of field staff.
• Assist Trade Partners with extras, drawings, completions, and building supplies.
• Schedule inspections and deliveries for materials.

Skills

Clerical skills

Planning & organization

Office 365 proficiency

Subtrade coordination

Tools

HCSS Web

Job description

RONI Group is a multidisciplinary construction company, established in 1984, providing comprehensive infrastructure and construction services across commercial, industrial, institutional, and residential sectors. We specialize in excavation, demolition, shoring, deep foundations, civil construction, concrete forming, waterproofing, landscaping, and full site preparation, delivering end-to-end solutions through our integrated group of companies.

The Role:

We are seeking a detail-oriented and highly organized Project Coordinator to join our civil construction team. The ideal candidate will play a vital role in supporting production of project safely, within budget, with the allotted scheduled timelines, and to excellent quality standards.

Key Responsibilities:

• Prepare and maintain communications and documentation with construction subtrades.
• Timely placement of orders to maintain inventory of required site material.
• Follow up on all tasks and ensure reminders are sent.
• Create and maintain project logs.
• Assist in coordinating municipal inspections.
• Schedule subtrade meetings and Safety Toolbox Talks..
• Prepare and distribute all meeting minutes, Job Hazard Assessment Reports, Safety Tool Box Talks, site progress photos, siltation control reports.
• Receive, examine and process documentation, ensuring accuracy and timeliness for distribution to other departments.
• Track, sort and distribute all paperwork to and from Head Office and answer phones, reply to emails, order and receive material/supplies, data entry, photocopying and filing.
• Provide administrative and clerical support to the Site Supervisor as required.
• Prepare and code purchase orders.
• Maintain a clean and organized site office environment.
• Administer weekly payroll of field staff.
• Assist Trade Partners with respect to extras, drawings, completions, and building supplies.
• Schedule building inspections, Third party inspections and schedule deliveries for materials.

Qualifications:

• Proven experience in construction or civil engineering projects with a focus on project coordination or management is an asset
• Strong clerical and administrative skills including proficiency with Office 365 suite of programs
• Knowledge of using HCSS Web is an asset.
• Basic knowledge of safety regulations including OHSA, WHMIS
• Demonstrated skills with planning, organization, and the ability to multitask, as well as leadership and supervisory skills
• Ability to problem solve in an effective manner
• Valid Driver’s License and Vehicle

What We Offer

• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.

Vacancy Status: This role is for an existing vacancy in the organization and is being actively recruited for.

We thank you for your interest. Only those selected for an interview will be contacted.

The RONI Group” is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We are committed to fostering an inclusive workplace where talent is recognized and valued without regard to gender, race, ethnic or national origin, sexual orientation, age, religion, or disability. We believe that diversity strengthens our organization and drives innovation and success.

The RONI Group is dedicated to providing reasonable accommodations throughout the recruitment process for candidates with disabilities. If you require accommodation, please inform us, and we will work with you to meet your needs.