Project Coordinator

Haystack Recruitment; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player in real estate development is seeking a Project Coordinator to join their dynamic team. In this pivotal role, you will support a variety of construction projects, ensuring timely completion while maximizing efficiency and controlling costs. Your keen attention to detail and strong communication skills will be essential as you collaborate with internal teams and external clients. This is a fantastic opportunity for a motivated individual with a solid background in construction management to make a significant impact in a fast-paced environment. If you thrive on challenges and have a passion for delivering quality projects, this role is perfect for you.

Qualifications

• 5+ years of construction experience, preferably with a general contractor.
• Post-secondary education in relevant fields is required.
• Strong technical skills and familiarity with BC construction industry.

Responsibilities

• Coordinate project setups and manage contracts on the Procore system.
• Prepare project budgets and monitor expenditures effectively.
• Liaise with project teams, clients, and contractors throughout projects.

Skills

Construction Management

Project Coordination

Cost Control

Communication Skills

Detail Orientation

Problem Solving

Teamwork

Time Management

Technical Skills

Education

University Degree in Construction Management

Technology Diploma in Building Engineering

Technology Diploma in Civil Engineering

Tools

Procore

MS Project

MS Office

Excel

Job description

Our client is a real estate development and construction company that has been operating for decades. They are looking to add another member to their team.

Position Summary

As a Project Coordinator, you will support a wide range of projects from both an administrative and a business perspective. You will work closely with the rest of the Construction team throughout the preconstruction and construction process to deliver the best building and service possible for our internal and external clients. You will be responsible for the on-time completion of a quality project, maximizing efficiency, controlling costs, and building relationships with every person involved in the project.

Key Responsibilities

1. Review project drawings, specifications, and reports for coordination.
2. Develop complete estimates on selected projects consisting of site visits, quantity take-off, pricing, and presentation of the estimate for Management’s review.
3. Contact trades and suppliers regarding tender invitations, pricing, addenda, and tender/bid closings; prepare detailed tender/bid analysis for each scope of work.
4. Perform project setups, distribute project documents, and manage and coordinate project contracts on the Procore system.
5. Monitor expenditures effectively, review invoices in detail, and manage labour and material costs according to the project budget and underlying estimate.
6. Prepare and participate in the creation and updating of project budgets, both initial concept budgets using historical unit rates and preliminary budgets using trade inputs.
7. Prepare project reports weekly, monthly, and as required to update stakeholders on the status of the project.
8. Coordinate procurement process, draft and prepare contracts, and track changes and additions to contractual agreements.
9. General and administrative duties as required by the construction team.
10. Liaise with the project team, clients, consultants, and trade contractors.
11. Other priority duties as required at the direction of the Director.

Who You Are

1. A self-starter and proactive individual able to prioritize effectively; works well either independently or in a team.
2. A person of integrity, accountability, teamwork, and innovation who’s committed to excellence.
3. Curious, collaborative, passionate, and extremely detail-oriented.
4. Motivated to find a solution when confronted by a challenge or problem – no matter the size or complexity.
5. A person with a strong sense of urgency as well as management and organizational skills.
6. A person with well-developed communication skills, both written and verbal.
7. A coachable person who takes directions well and is receptive and adaptive to feedback.

Minimum Requirements

1. Minimum of 5 years of progressive construction experience, preferably with a general contractor.
2. Post-secondary education (University Degree or Technology Diploma) in Construction Management, Building Engineering, or Civil Engineering.
3. Familiarity with commercial, multi-family residential, and industrial projects.
4. Excellent knowledge of the Lower Mainland and BC construction industry, and BC Building Codes.
5. A commitment to our methodologies and procedures is a foundational element for all roles.
6. Strong technical skills and computer proficiency in Procore, MS Project, MS Office (Outlook, Word, and PowerPoint), and strong skills in Excel.