Project Coordinator

Applytojobs; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

VPAC Construction Group is seeking a Project Coordinator to support Project Managers across estimating, construction, and closeout for tenant improvements and retirement projects.

You will help ensure projects are delivered safely, efficiently, on schedule, within budget, and to VPAC's quality standards. Strong organization and communication are essential for success in this role.

Qualifications

• 2+ years of construction project coordination experience, preferably in tenant improvements.
• Proficiency with Procore and Microsoft Office.
• Familiarity with WorkSafeBC requirements.
• Smartsheet experience is an asset.

Responsibilities

• Assist with estimating, scopes of work, budgets, preliminary schedules, tenders, and proposals.
• Set up projects, budgets, contracts, purchase orders, and project filing systems.
• Coordinate drawings, specifications, shop drawings, RFIs, submittals, change orders, site instructions, and consultant documentation.
• Monitor project schedules, budgets, costs, subcontractors, suppliers, and construction progress.
• Attend client, consultant, and trade meetings; prepare minutes and weekly client updates.
• Conduct field inspections and ensure compliance with contract documents, safety requirements, and WorkSafeBC regulations.
• Assist with progress claims, subcontractor invoices, change orders, cost tracking, and monthly project reporting.
• Maintain current construction drawings and project documentation.
• Coordinate Notices of Project, Certificates of Occupancy, Substantial Completion, and project closeout.
• Support warranty and post-construction issues.
• Communicate effectively with clients, consultants, trades, civic officials, and internal teams.
• Escalate major disputes and project issues to Senior Management.

Skills

Project coordination

Organizational skills

Communication skills

Problem-solving

Scheduling

Tools

Procore

Microsoft Office

Smartsheet

Job description

Project Coordinator - Tenant Improvements/Retirement

VPAC Construction Group is a general contractor specializing in multi-family residential, commercial tenant improvements, and retirement projects. We foster a collaborative culture built on strong relationships, mentorship, and career growth.

Position Overview

The Project Coordinator supports Project Managers across estimating, construction, and closeout, helping ensure projects are delivered safely, efficiently, on schedule, within budget, and to VPAC's quality standards.

Key Responsibilities

• Assist with estimating, scopes of work, budgets, preliminary schedules, tenders, and proposals.
• Set up projects, budgets, contracts, purchase orders, and project filing systems.
• Coordinate drawings, specifications, shop drawings, RFIs, submittals, change orders, site instructions, and consultant documentation.
• Monitor project schedules, budgets, costs, subcontractors, suppliers, and construction progress.
• Attend client, consultant, and trade meetings; prepare minutes and weekly client updates.
• Conduct field inspections and help ensure compliance with contract documents, safety requirements, and WorkSafeBC regulations.
• Assist with progress claims, subcontractor invoices, change orders, cost tracking, and monthly project reporting.
• Maintain current construction drawings and project documentation.
• Coordinate Notices of Project, Certificates of Occupancy, Substantial Completion, and project closeout.
• Support warranty and post-construction issues.
• Communicate effectively with clients, consultants, trades, civic officials, and internal teams.
• Escalate major disputes and project issues to Senior Management.

Qualifications

• 2+ years of construction project coordination experience, preferably in tenant improvements.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Procore and Microsoft Office.
• Familiarity with construction contracts, change orders, scheduling, and project documentation.
• Knowledge of WorkSafeBC requirements.
• Smartsheet experience is an asset.

Why VPAC?

• Competitive compensation and benefits
• Collaborative and supportive workplace
• Professional growth and mentorship opportunities