Project Coordinator

Bird Construction; Petawawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

Bird Construction in Petawawa, Ontario is seeking a Project Coordinator to manage all aspects of project execution from start to finish at our Petawawa site. The role requires obtaining and maintaining a Secret-level security clearance.

You will support the preparation and execution of the work plan, maintain project documents, liaise with architects, engineers, subcontractors and suppliers, and prepare meeting minutes. The position emphasizes teamwork and proactive problem-solving.

Qualifications

• Completed post-secondary degree or diploma in construction-related discipline.
• Minimum 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor.
• Experience working on commercial and/or institutional projects from start to finish.
• Reads and interprets contract specifications, drawings and other construction documents; proficient with MS Office and MS Project.

Responsibilities

• Assist with preparation and execution of the overall work plan and schedule.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Reviews subcontractor/supplier progress applications and payment certificates.
• Liaises with architects, consulting engineers, subcontractors and suppliers regarding contract changes, design revisions, RFIs, RFQ, etc.
• Prepares and participates in meetings with project team, architects, consultants and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes in a timely manner.
• Assists with providing final document turnover to client at completion of project.
• Coordinate deficiencies in a timely manner.
• Keeps project Manager and others informed about status and potential project issues.
• Provide other technical office support as required by project team.

Skills

MS Office

MS Project

SharePoint

Reading drawings

Time management

Teamwork

Client service

Education

Post-secondary degree or diploma in construction

Tools

SharePoint

Job description

The Project Coordinator will assume responsibility for all aspects of project execution.

This position is based out of our Petawawa site.

Please note that this position requires the successful candidate to obtain and maintain a Secret-level security clearance. https://fintrac-canafe.canada.ca/emplo/req-eng

What You Will Be Working On

• Assists with preparation and execution of overall work plan and schedule.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Reviews subcontractor/supplier progress applications and payment certificates
• Liaises with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revisions, RFIs, RFQ, etc.
• Prepares and participates in meetings with project team, architects, consultants and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes in a timely manner
• Assists with providing final document turnover to client at completion of project
• Coordinate deficiencies in a timely manner.
• Maintains project awareness in order to keep Project Manager and others informed about status and potential project issues.
• Provide other technical office support as required by project team.

What We Are Looking For

• Completed post-secondary degree or diploma in construction-related discipline.
• Minimum 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor.
• Experience working on commercial and/or institutional projects from start to finish.
• Works effectively in a team environment.
• Ability to read and interpret contract specifications, drawings and other construction documents.
• Excellent computer skills and proficiency with MS Office including MS Project; experience with SharePoint is a plus.
• Strong organizational and time management skills in order to prioritize work load and stay on top of things as the project demands increase.
• Client service and customer focus in order to establish and maintain effective relationships with customers.
• Self-motivated with strong willingness and ability to learn and be challenged.

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success.

We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.