Project Coordinator

bird; Ottawa; On-site; CAD 60,000 - 90,000; Full time

Job summary

Bird is seeking a Project Coordinator to support the Project Manager and Superintendent, coordinating all production requirements including safety, quality, administration, scheduling, cost controls, and communications with clients and subcontractors on the Advanced Nuclear Materials Research Centre project in Chalk River, Ontario.

You will manage project documents, assist in meetings, prepare minutes, and help with turnover to the client, while maintaining project awareness and addressing

Qualifications

• Post-secondary degree or diploma in construction-related discipline.
• Minimum 3 years of experience in a project support role on commercial/institutional projects.
• Experience reading contract specifications and construction drawings.
• Excellent MS Office and MS Project skills; SharePoint is a plus.
• Strong organizational and time-management abilities.

Responsibilities

• Assist with preparation and execution of overall work plan and schedule.
• Organize and maintain project site files and documents; manage electronic document database.
• Maintain up-to-date project documents including drawings, plans, submittals, logs, and purchase orders.
• Review subcontractor/supplier progress applications and payment certificates.
• Liaise with architects, engineers, subcontractors and suppliers regarding changes and RFIs; participate in meetings.
• Prepare and distribute accurate meeting minutes; support final turnover to client.
• Coordinate deficiencies and keep project manager informed of status and issues.
• Provide other technical office support as required by the project team.

Skills

Teamwork

Time management

Customer focus

Self-motivated

Education

Construction degree

Tools

MS Project

SharePoint

MS Office

Job description

Project Coordinator

The Project Coordinator will work closely with the Project Manager and Superintendent and will be responsible for coordination of all production requirements including but not limited to safety, quality, administration, scheduling, cost controls, client/sub‑contractor/craft communication and management. This role will support the delivery of the Advanced Nuclear Materials Research Centre, one of Canada's most complex nuclear construction projects.

This is a site‑based role in Chalk River, Ontario.

What You Will Be Working On

Primary responsibilities include, but are not limited to:

• Assists with preparation and execution of overall work plan and schedule.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up‑to‑date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Reviews subcontractor/supplier progress applications and payment certificates
• Liaises with architects, consulting engineers, subcontractors and suppliers regarding contract and change notices, design revisions, RFIs, RFQ, etc.
• Prepares and participates in meetings with project team, architects, consultants and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes in a timely manner
• Assists with providing final document turnover to client at completion of project
• Coordinate deficiencies in a timely manner.
• Maintains project awareness in order to keep Project Manager and others informed about status and potential project issues.
• Provide other technical office support as required by project team.

Qualifications:

• Completed post‑secondary degree or diploma in construction‑related discipline.
• Minimum 3 years of experience in a project support role, preferably with an ICI General Contractor or subcontractor.
• Experience working on commercial and/or institutional projects from start to finish.
• Works effectively in a team environment.
• Ability to read and interpret contract specifications, drawings and other construction documents.
• Excellent computer skills and proficiency with MS Office including MS Project; experience with SharePoint is a plus.
• Strong organizational and time management skills in order to prioritize work load and stay on top of things as the project demands increase.
• Client service and customer focus in order to establish and maintain effective relationships with customers.
• Self‑motivated with strong willingness and ability to learn and be challenged.

What We Are Looking For

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast‑to‑coast‑to‑coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First A healthy and safe work environment is non‑negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird's culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.