Project Coordinator

TPH Plumbing & Heating; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

TPH Plumbing and Heating in Ottawa is seeking a Project Coordinator to support Project Managers by organizing job specifics for construction sites and tracking project costs.

You will coordinate design, scheduling, shop drawings, permits, and documentation, while collaborating with engineers, trade partners, and clients to ensure on-time, on-budget delivery.

Qualifications

• Experience in the construction industry
• Ability to manage multiple priorities with accuracy
• Post-secondary education in a related field
• 2+ years of project coordination experience is an asset
• Bilingualism (English and French) is an asset

Responsibilities

• Assist project managers in design, scheduling, and in-house coordination.
• Assist in providing quotations, material breakdowns, and development of existing projects.
• Assist with contract documents and drawings, schedules, and purchasing.
• Track and coordinate shop drawing submissions and approvals with engineers and trade partners.
• Procure permits related to project execution and maintain documentation.
• Support Health and Safety compliance on projects and OH&S codes.
• Track project costs and budget status; follow up with superintendents on deficiency lists.
• Foster open communication with team members, trade partners, and clients.

Skills

Construction industry experience

Mechanical industry experience

Microsoft Office (Excel, Word)

Estimating software

Bilingual (EN/FR)

Detail-oriented

Proactive problem solver

Education

Post-secondary education in a related field

Tools

Microsoft Office

Estimating software

Job description

Since 1986, TPH Plumbing and Heating has served the Ottawa and surrounding area. We are a team of experienced staff and highly qualified technicians. TPH is a strong, energetic and professional team that consistently meets and exceeds customer requirements and expectations. To help us achieve this, we need to have a strong and supportive construction team! As part of this growing team, you will be involved in meaningful work that combines great projects, great people, and a great environment – your life and career will surely become an adventure.

What Will You Do at TPH?

The Project Coordinator is responsible for assisting Project Managers in organizing and detailing job specifics to be ready for construction site and follow site development.

• Assist project managers in design, project scheduling, and in-house coordination.
• Assist in providing quotations, material breakdowns, and development of existing projects, including tracking time and materials according to project contracts
• Assist Project Managers with all contract documents, including contracts, drawings, execution schedules, labour schedules, specifications, addendums, purchasing, and other pertinent documents
• Track and coordinate shop drawing submissions and approvals with engineers and trade partners.
• Procure all necessary permits related to project execution
• Maintain and update the Change Orders Registry and distribute necessary material throughout the organization
• Establish and update records of all correspondence related to contract activity
• Resolve, or assist in resolving, contract issues as they arise
• Support and promote Health and Safety compliance on projects, applying project-specific safety standards and applicable OH&S acts, regulations, and codes with all employees and trade partners
• Compile and complete company-wide project reports
• Follow up with superintendents to ensure deficiency lists are completed as planned
• Track project costs and budget status throughout the project lifecycle
• Collaborate and maintain open communication with team members, trade partners, consultants, and clients
• Develop and maintain good working relationships with customers, suppliers, and engineers
• Contribute to team efforts to manage projects and ensure on-time completion, on budget, within specification, accident-free, and to the customer's satisfaction
• Other duties as assigned

What You’ll Bring:

• Experience in the construction industry
• Experience in the mechanical industry is considered an asset
• Proficiency in Microsoft Office applications (Excel, Word, etc.) and estimating software
• Post-secondary education in a related field
• 2+ years of project coordination experience in a similar role is an asset
• Produce work with a high level of accuracy and attention to detail
• Ability to re/prioritize and manage conflicting priorities
• Proactive problem solver and task oriented
• Bilingualism (English and French) is an asset