Site Administrator

bird; Northeastern Ontario; On-site; CAD 45,000 - 65,000; Full time

Job summary

Bird is seeking a Site Administrator to support a remote project site located six hours north of Sudbury in Kipling, Ontario. You will coordinate correspondence, reports, onboarding, payroll-related records, travel logistics and site documentation, ensuring accuracy and confidentiality.

In this role, you will act as the main contact for site employees and vendors, maintain files, prepare meeting materials, and assist with accounts payable and procurement activities as needed.

Qualifications

• Post-secondary education in Business Administration, Office Administration or a related discipline is preferred.
• Approximately 2-5 years of administrative experience, ideally within construction, engineering, industrial or project-based environments.
• Previous experience supporting a site-based project team, workforce administration, payroll or accounts payable is an asset.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Proficiency with Microsoft Office, including Outlook, Word, Excel and Teams; experience with SharePoint or construction management systems is an asset.
• Ability to exercise sound judgment, maintain confidentiality and work independently in a fast-paced environment.
• Willingness and ability to work at the project site and accommodate project schedules as required.

Responsibilities

• Provide administrative support to the project team, including correspondence, reports, presentations, meeting coordination and document preparation.
• Maintain accurate project files, employee records, site documentation, contact lists and electronic filing systems.
• Support employee onboarding and offboarding, including site orientation, access requirements, training records and collection of required documentation.
• Coordinate timesheets, payroll information, living-out allowance documentation, expense reports and other workforce-related records.
• Assist with travel, accommodations, site access, office supplies, courier services and general site logistics.
• Prepare meeting agendas, record minutes, track action items and follow up with responsible team members.
• Support procurement and accounts payable activities, including purchase requisitions, purchase orders, packing slips and invoice coordination.
• Maintain confidentiality when handling employee, commercial and project information.
• Act as a key point of contact for site employees, visitors, vendors and internal departments, directing questions to the appropriate team member.
• Support project reporting, safety administration, document control and other duties required for effective site operations.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Time management

Independent work

Education

Post-secondary education in Business Administration or Office Administration

Tools

Microsoft Office

Outlook

Excel

Teams

SharePoint

Job description

Site Administrator

This is a site based role, located 6 hours north of Sudbury in Kipling, Ontario

What You Will Be Working On

• Provide administrative support to the project team, including correspondence, reports, presentations, meeting coordination and document preparation.


• Maintain accurate project files, employee records, site documentation, contact lists and electronic filing systems.


• Support employee onboarding and offboarding, including site orientation, access requirements, training records and collection of required documentation.


• Coordinate timesheets, payroll information, living-out allowance documentation, expense reports and other workforce-related records.


• Assist with travel, accommodations, site access, office supplies, courier services and general site logistics.


• Prepare meeting agendas, record minutes, track action items and follow up with responsible team members.


• Support procurement and accounts payable activities, including purchase requisitions, purchase orders, packing slips and invoice coordination.


• Maintain confidentiality when handling employee, commercial and project information.


• Act as a key point of contact for site employees, visitors, vendors and internal departments, directing questions to the appropriate team member.


• Support project reporting, safety administration, document control and other duties required for effective site operations.

What We Are Looking For

• Post-secondary education in Business Administration, Office Administration or a related discipline is preferred.


• Approximately 2-5 years of administrative experience, ideally within construction, engineering, industrial or project-based environments.


• Previous experience supporting a site-based project team, workforce administration, payroll or accounts payable is an asset.


• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.


• Strong written and verbal communication skills and a professional, service-oriented approach.


• Proficiency with Microsoft Office, including Outlook, Word, Excel and Teams; experience with SharePoint or construction management systems is an asset.


• Ability to exercise sound judgment, maintain confidentiality and work independently in a fast-paced environment.


• Willingness and ability to work at the project site and accommodate project schedules as required.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada's skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

• We Put Safety First


• A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.


• We Lead With Honesty


• We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.


• We Are Stronger Together


• Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.


• We Are Driven To Do Great Work


• We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.


• We Create Opportunity


• Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird's culture. We commit to proactively employing a workforce that reflects the communities in which we work, fosteri