Project Coordinator

First Onsite - CA; Kingston; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the restoration industry seeks a full-time Project Coordinator to manage construction job files from initiation to payment. This role requires 2+ years of admin experience and a strong proficiency in tools like Microsoft Office and Xactimate, alongside a positive attitude and strong organizational skills. Competitive salary and excellent benefits including health plans and professional development opportunities are offered.

Benefits

Competitive salary

Extended health plan

Employee assistance program

Educational assistance

Professional development

Internal growth opportunities

Healthy work/life balance

Qualifications

• 2+ years of admin experience with a positive attitude.
• Solid computer skills, especially in Word, Excel, Outlook.
• Ability to juggle multiple tasks and spot errors.

Responsibilities

• Manage life cycle of construction job files from initiation to receipt.
• Support Project Managers with admin, estimating, and coordination tasks.
• Ensure smooth operations and timely project delivery.

Skills

Organization

Positive attitude

Math skills

Typing speed

Computer skills

Tools

Microsoft Office

Xactimate

Job description

First Onsite is seeking to hire a full-time Project Coordinator to manage the life cycle of construction job files from initiation through to receipt of payment. Are you a get-it-done, can-do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on!

This Project Coordinator position comes with a competitive salary and a typical schedule of Monday-Friday. We also offer an exceptional extended health plan including medical, dental, and vision. Our other benefits include an employee assistance program, educational assistance, professional development, internal growth opportunities, the opportunity for national career movement, and a healthy work/life balance. If this sounds like the official position for you, apply today!

A Day in the Life of a Project Coordinator

You're the behind-the-scenes powerhouse keeping projects on track. Supporting one or more Project Managers, you handle admin, estimating, and coordination tasks with precision. You work closely with the Lead Operations and Performance Team lead and Branch Manager to make sure nothing slips through the cracks - from job kickoff to closeout. You know the key players - insurance companies, adjusters, and our service standards - and you use tools like ClaimTrak, Xactimate, and Microsoft Office to keep everything running smoothly. Bottom line? You help deliver projects on time, every time with a smile every day!

QUALIFICATIONS

• 2 + years of admin experience combined with a POSITIVE attitude and a learner's mindset (construction or restoration experience a BONUS)

• You've got solid computer skills - Word, Excel, Outlook, and Xactimate, and XactAnalysis are a bonus

• Typing? You're fast.

• You're comfortable with numbers and have basic math skills to support administrative and accounting tasks

• You're the kind of person who spots errors others miss and can juggle multiple tasks without dropping the ball

• A natural organizer with a calm, can-do attitude-even when things get hectic

• Friendly, professional, and always ready to help - you're the go-to teammate for colleagues and clients

• Ability to pass a background check

ARE YOU READY TO JOIN OUR OFFICE TEAM?

If you feel that you would be right for this Project Coordinator position, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

We thank all applicants, however, only those selected for an interview will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation