Program Coordinator, Advancement and Engagement

Jobtailor; Edmonton; On-site; CAD 45,000 - 65,000; Full time

Job summary

Jobtailor in Edmonton seeks an experienced program coordinator to proactively manage the Director's calendar, coordinate donor meetings, and handle logistics for strategy sessions and committees.

You will collaborate with other coordinators to schedule meetings, prepare documentation, track action items, and advance initiatives with donor data systems expertise. Strong client service and fundraising experience preferred.

Qualifications

• Diploma required.
• Post-secondary degree preferred.
• Minimum of 5 years professional experience.
• Experience in a fundraising environment preferred.
• Experience in a post-secondary institution or similarly complex environment preferred.
• Proficiency with Advance or donor data management systems preferred.
• Strong client-focused customer service.
• Project management in a deadline-driven environment.
• Strong problem solving and critical thinking.
• Proficiency with Google applications and Excel.
• Resume and cover letter submitted in one document.

Responsibilities

• Proactively review and manage the Director's calendar.
• Coordinate meetings with donors, administrators, academic leaders, vendors and collaborators.
• Handle logistics for donor strategy sessions, unit meetings, tours and committees.
• Work with other program coordinators to schedule meetings, prepare and review documentation, capture and circulate action items, and follow up on outstanding actions.
• Coordinate and manage identified projects from start to end.
• Develop and implement project plans and detailed work steps.
• Communicate project status updates to sponsors.
• Identify requirements for upcoming meetings.
• Support department operational planning including timelines and metrics.
• Coordinate onboarding and offboarding of new team members.
• Respond to incoming calls on the Development and Alumni Relations line, address inquiries and route messages.
• Support Director, Engagement and other Advancement needs.

Skills

Project Management

Program Coordination

Documentation Preparation

Action Item Tracking

Logistics Management

Meeting Coordination

Critical Thinking

Problem Solving

Communication Skills

Collaboration Skills

Google Applications Proficiency

Excel Proficiency

Donor Data Management Systems

Fundraising Environment Experience

Education

Diploma

Post-secondary degree preferred

Tools

Advance

Donor Data Management Systems

Job description

• Proactively review and manage the Director's calendar
• Coordinate meetings with donors, administrators, academic leaders, vendors and other collaborators
• Handle logistics for donor strategy sessions, unit meetings, tours and committees
• Work with other program coordinators to schedule meetings, prepare and review documentation, capture and circulate action items, and follow up on outstanding actions
• Coordinate and manage identified projects from start to end
• Develop and implement project plans and detailed work steps
• Communicate project and initiative status updates to project sponsors
• Identify requirements for upcoming meetings
• Support department operational planning, including timelines, accountabilities and metrics
• Coordinate onboarding and offboarding of new team members
• Respond to incoming calls on the Development and Alumni Relations main line, address inquiries and route messages
• Support the Director, Engagement and other Advancement program coordination needs

Requirements

• Diploma required
• Post-secondary degree preferred
• Minimum of 5 years professional experience
• Experience working in a fundraising environment is preferred
• Related administrative, program coordination or program support experience, preferably within a post-secondary institution or similarly complex environment
• Experience with Advance or other donor data management systems is preferred
• Exemplary client-focused customer service
• Project management experience in a deadline-oriented environment
• Strong problem solving and critical thinking skills
• Computer proficiency in Google applications and Excel
• Resume and cover letter submitted in one document

Core Competencies

Demonstrates strong project management capabilities, including developing and implementing project plans, coordinating meetings, and managing logistics in a fundraising environment. Proficient in client-focused customer service and adept at using donor data management systems.

Highest-signal resume keywords

• Project Management Experience
• Fundraising Environment Experience
• Client-Focused Customer Service
• Google Applications Proficiency
• Excel Proficiency

ATS Optimization Keywords

Hard Skills

• Project Management
• Program Coordination
• Documentation Preparation
• Action Item Tracking
• Logistics Management
• Meeting Coordination
• Critical Thinking
• Problem Solving

Soft Skills

• Communication Skills
• Collaboration Skills

Certifications & Qualifications

• Diploma
• Post-Secondary Degree Preferred

Industry Keywords

• Fundraising
• Post-Secondary Institution
• Operational Planning

Tools & Technologies

• Advance
• Donor Data Management Systems