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Project Coordinator

Natural Factors

Delta

On-site

CAD 58,000 - 72,000

Full time

Yesterday
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Job summary

An established industry player is seeking a detail-oriented Operations Administrative Support professional to join their dynamic team. This role focuses on coordinating various construction projects, ensuring effective communication between teams, and delivering exceptional customer service. With a commitment to employee wellbeing, the company offers a competitive salary and comprehensive benefits from day one. If you thrive in a collaborative environment and have a passion for project management, this opportunity is perfect for you. Join a team that values your contributions and supports your growth in a rewarding career.

Benefits

Competitive pay
Paid vacation
Comprehensive benefits package
Employee discount programs
On-the-job training opportunities

Qualifications

  • Proficient in Microsoft Office Suite, especially Excel.
  • Knowledge of job cost systems and customer service experience.

Responsibilities

  • Assist Construction Managers with project documentation and coordination.
  • Monitor project status and communicate with customers as needed.
  • Order equipment and ensure timely delivery to job sites.

Skills

Microsoft Windows
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
ACE
OAsys
Job Cost Systems
Customer Service

Education

High School Diploma
Associate's Degree

Job description

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join our winning team and pave the way for a bright future. With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's What We Have To Offer

  • Competitive pay.
  • Paid vacation, holidays, and sick time.
  • Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
  • Extensive product and on-the-job/cross-training opportunities, supported by our outstanding internal resources.
  • Encouraging and collaborative team environment.
  • Dedication to safety through our Zero Harm policy.
  • JCI Employee discount programs (The Loop by Perk Spot).
  • This is an on-site position, and the candidate must reside in Saskatoon.

What You Will Do

Reporting to the Regional Lead Project Coordinator, responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How You Will Do It

  • Operations Administrative Support uploading and maintaining Projects and Contracts via Job Design/ BBI
  • Monitor the status of projects (fire alarm, suppression, sprinkler)
  • Communicate with customers and sales reps as to when material and/or labor is required
  • Ensure that the required engineering is performed to meet customer expectations
  • Coordinate with TIS supervisor and/or construction manager customer’s labor requirements
  • Order equipment, ensure that the customer receives the material when needed
  • Report to department managers on project status
  • Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
  • Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
  • Handling customer/ contract disputes as needed
  • Coordinate delivery of equipment to the job site
  • Coordinate delivery of close-out documents
  • Creation of purchase orders for subcontractors
  • Procurement and verification of project schedules
  • Attend work-in-progress meetings
  • Tracking of project RFI’s, change orders and other pertinent documentation
  • Coordination/ Follow Ups with Sales Team in regard to project bookings, releasing of jobs from COE/ Credit holds etc.
  • Assist with Accounts Receivable (AR)
  • Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
  • Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
  • Contact customers when identified as necessary as part of DMS or for very simple reasons
  • Responsible for accounts payable
  • Responsible for new vendor set up
  • Time entry / payroll for field crew and project managers
  • Cost transfers

What we look for

Required

  • Proficient in Microsoft Windows, Word, EXCEL, Power Point.
  • Knowledge of ACE, OAsys, Job Cost Systems.
  • Valid driver's license with a good driving record
  • High School diploma or equivalent
  • Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
  • Excellent verbal and written communication skills
  • Must be organized, detail-oriented and self-motivating.
  • Must Pass a pre-employment background check
  • Positive Attitude, Punctual and Accountable
  • Experience dealing with customers

Preferred

  • Associate's Degree preferred
  • 3 to 5 years of related experience
  • Experience in a high-volume, customer service-oriented position
  • Electrical/ Construction industry experience is helpful

HIRING SALARY RANGE: $58,000- $72,000 (Final salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)
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