Project Coordinator

Rohit Management Inc; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Calgary is seeking a Project Coordinator to manage the day-to-day file management and support construction activities for multiple housing projects. The role involves budget preparation, scheduling coordination, and liaising with cross-functional teams to promote process improvements and ensure quality standards are met.

Qualifications

• 1-2 years of experience in project coordination or construction management.
• Proficiency in managing scope changes and vendor inquiries.
• EIT or PMP certification would be beneficial.

Responsibilities

• Generate purchase orders and prepare budgets for executive reports.
• Assist in project scheduling meetings and ensure timely execution.
• Drive continuous improvement projects and manage change requests.

Skills

Project Management

Budget Management

Attention to Detail

Problem-Solving

Communication

Education

Bachelor's degree in Construction Management

Civil Engineering

Business Administration

Job description

The Project Coordinator is responsible for the day-to-day file management, support of construction activities and scheduling of multiple production housing projects. Using attention to detail, you will be tasked with the development of cost-effective measures, ensuring that all projects meet quality standards, budgets and deadlines.

ESSENTIAL FUNCTIONS

Project Delivery : Budgets, Schedules, Documentation

• Generate purchase orders and coordinate with procurement department or suppliers / vendors for RFIs / RFPs as required.
• Prepare budgets, monitor accruals, and perform variance analysis for executive reports.
• Assist in production housing project scheduling meetings by recording and circulating minutes and reports.
• Ensure timely and accurate execution of production housing schedules and budgets for construction using the ERP system.
• Monitor and evaluate delays and overruns for course correction / corrective action in conjunction with design, procurement, and construction team members.
• Support the construction team through timely execution and circulation of documentation such as shop drawings, specifications, material selections, lot inspections to our content management system.

Change Management

• Manage craft (trades / suppliers) allocation changes due to added scope of work, change in regulatory requirements or procurement cost savings.
• Manage document change requests, VPOs, urgent construction requests, vendor / partner inquiries or other circumstantial requirements during construction.

Strategy & Process Improvement

• Drive continuous improvement projects to simplify ambiguous processes, improve production lead times and prepare for future organizational transformation.
• Progressively gain deeper understanding and knowledge of real estate and construction ecosystem to align with Rohit Group’s aggressive expansion plans and career advancement opportunities.
• Liaison with cross functional team members in design, procurement, sales, and construction to collaborate on day to day activities, actively exchange information and effectively build consensus for strategic decisions.
• Resolve invoicing / vendor issues and document recurring instances for analysis and process improvement.
• Engage with suppliers and trades to understand their business environment, facilitate ease of doing business and promote long term relationships.
• Performs other related duties as assigned.

Requirements :

• Education : Bachelor’s degree in Construction Management, Civil Engineering, Business Administration, or a related field. EIT or PMP would be beneficial.
• Proven Experience : 1-2 years of experience in project coordination or construction management, preferably in the residential home building industry.
• Technical Knowledge : Proficiency in managing scope changes, vendor inquiries, and driving process improvements within construction or real estate projects.

Key Skills :

• Project Management : Ability to manage multiple housing projects simultaneously, ensuring they stay on track with timelines and budgets.
• Budget Management : Proficiency in preparing, monitoring, and adjusting project budgets, including variance analysis and cost control.
• Attention to Detail : Ability to manage detailed documentation, schedules, and project specifications accurately and efficiently.
• Problem-Solving : Strong analytical skills to identify and resolve project delays, cost overruns, and other construction-related issues.
• Communication : Excellent verbal and written communication skills to coordinate with cross-functional teams and external vendors effectively.

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