Project Coordinator

RUTHERFORD CONTRACTING LTD.; Aurora; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Casual dress

Company events

Dental care

Employee assistance program

On-site parking

Paid time off

RRSP match

Vision care

Job summary

Rutherford Contracting Ltd. is seeking a Project Coordinator to support Project Managers in ICI building and site development projects. You will handle administrative tasks, document control, and subcontractor coordination on site in Aurora, Ontario.

The role emphasizes developmental growth with increasing responsibilities, strong safety focus, and active engagement with project stakeholders. This position requires a technical background and a valid Ontario driver’s license.

Qualifications

• Technical diploma (C.E.T) or undergraduate civil engineering degree.
• 1–3 years of experience in the ICI sector is preferred.
• Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook.
• Valid Ontario driver's license and reliable vehicle required.

Responsibilities

• Perform administrative duties under the Project Manager for assigned projects.
• Ensure site safety remains a priority on all tasks.
• Maintain project records, paperwork, and communication references.
• Prepare and submit project documentation in a timely manner.
• Review invoices and progress claims with the Project Manager.
• Assist in start-up tasks and ensure documentation is up to date.
• Attend site meetings with project personnel and clients as needed.
• Coordinate procurement pricing from suppliers and subcontractors.

Skills

Attention to detail

Communication

Team collaboration

Problem solving

Education

CET Diploma

Bachelor of Engineering (Civil)

Tools

MS Project

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.

We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure.

This is an existing position that has become available within the organization.

Key Responsibilities:

• Perform all administrative duties as requested by the Project Manager and required of the project
• Ensure safety on site is a priority
• Maintain good project reference on all paperwork and in communication
• Ensure all project documentation is assembled and submitted as required
• Ensure finished projects are of acceptable quality
• Ensure Project Start Up Tasks are completed and documentation is properly submitted
• Generate, manage, and maintain project documentation
• Facilitate the communication of written and verbal project information between all affected parties
• Monitor contract for changes to scope and price
• Ensure that monthly progress invoices are completed
• Maintain accurate and updated to-do lists for all current tasks/projects
• Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly
• Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager
• Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval
• Attend site meetings with project personnel and clients and/or consultants
• Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications
• Pricing procurement from suppliers and subcontractors

Desired Skills and Experience:
• A technical diploma (i.e. C.E.T) or undergraduate civil engineering degree (i.e. Bachelor of Engineering)
• 1-3 years of experience in the ICI sector (preferred)
• Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
• Confident individual who is hard-working and eager to learn
• Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Benefits:
• Casual dress
• Company events
• Dental care
• Employee assistance program
• On-site parking
• Paid time off
• RRSP match
• Vision care

Licence/Certification:
• Ontario G License (required)

Work Location: In person