Project Assistant

Kinectrics; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Kinectrics is seeking a Project Assistant to join its dynamic projects team in Toronto. The successful candidate will provide administrative support in project management, assist with tendering processes, and help ensure project success through effective communication and organization. This role offers a unique opportunity to grow within a leading company in the energy sector, dedicated to diversity and professional development.

Benefits

Competitive total compensation package

Diversity, equity, and inclusion initiatives

Significant training and personal development opportunities

Qualifications

• 3 years related business administration experience or equivalent advanced education.
• Proficiency in written and verbal communications.
• Strong computer skills in software packages such as Excel and SAP.

Responsibilities

• Support Project Managers with project administration including invoicing.
• Assist in identifying tendering opportunities for Kinectrics proposals.
• Prepare and track purchase orders and summary reports.

Skills

Communication

Time Management

Attention to Detail

Education

Completion of secondary school plus specialized courses or 4-year university degree

Tools

Microsoft Word

Microsoft Excel

SAP

Primavera P6

Job description

Job description:

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Visit our website to learn more: www.kinectrics.com

The Opportunity

Position: Project Assistant

Employment Type: Permanent

Employment Level: Entry

Location: 393 University Ave, Toronto

Department: PMO Internal

Reports to: Section Manager, Project Controls & PM

Hours per week: 37.5

Number Required: 1

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

• Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
• Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
• Innovation: Our staff proudly develop innovations that push the industry forward.
• Diversity: The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
• Competitive Compensation: We offer a competitive total compensation package unmatched by most industries throughout North America.

We are looking for an individual who is a self-starter, passionate about customer services an always looking for continuous improvement ideas.

Accountabilities: How You Will Make an Impact

We are looking for a Project Assistant with proven business experience to join our dynamic projects team reporting to the Internal Project Controls and Proposals Manager. This role will support our tendering for larger and more complex projects.

General Accountabilities

• Support Project Managers with project administration including invoices for service agreement and non-service agreement work.
• Provide clerical /administrative support to the group including but not limited to:

Bidding

• Assist in identifying tendering opportunities through interfacing with the client-specified databases and in preparation and delivery of Kinectrics proposals/TOQs.
• Ensure TOQs, proposals and tenders are delivered on time and are of the appropriate quality (meets customer needs and specified requirements).
• Interface with clients regarding Requests for Proposals, Requests for Quotation, Requests for Tender, etc. and support Project Managers in negotiating contracts for people and services required by the company.
• Maintain up-to-date proposal templates for use by Kinectrics staff.

Project Execution/Monitoring

• Support Kinectrics Project Managers with invoices for service agreement and non-service agreement work in a timely manner.
• Update and project plans and prepare financial summary reports using SAP.
• Prepare, monitor, track and close purchase orders and subcontracts with suppliers.
• Maintain purchase orders received from clients for Kinectrics.
• Interface with Kinectrics project managers by tracking progress of projects.
• Prepare summary of status of all service and non-service projects for Portfolio Managers.
• Maintain project closure process.
• Assist Project Managers, as needed, in preparation of quotations in Toolbox/SAP, providing guidance on project management using SAP, and providing information on Kinectrics business processes.
• Prepare, implement and monitor schedules consisting of but not limited to: critical path, cost loading, Earned Value Analysis (EVA), schedule content, relationships and logic ties, constraints, milestones and codes.

General Duties

• Support Kinectrics Directors/VPs with work program development, work program maintenance, and project budget tracking and cost control.
• Understand and support management with project risks.
• Report on progress of TOQs/ Proposals to Internal Project Controls and Proposals Manager and customers.
• Provide support to marketing initiatives as needed.
• Retain historical information for cost and schedule impact analysis for future work.

What You Need to Succeed

• Completion of secondary school plus additional specialized courses related to business administration or 4 years university degree.
• 3 years of related business administration experience or equivalent advanced education.
• Are responsive, professional and accurate when communicating with internal and external contacts.
• Requires proficiency in written and verbal communications.
• Strong computer skills in software packages such as Microsoft Word, Excel (including creation and use of macros, pivot tables), Access, Visio, Project, Power Point, SAP, Toolbox, Primavera P6 etc.
• Some experience in cost and scheduling analysis, planning, including estimating.
• Experience with cost and scheduling programs.
• Extensive SAP knowledge and experience.
• Can work independently and in a project team environment.
• Able to prioritize a large number of brief tasks.
• Demonstrated strong time management skills.
• Attention to detail which will contribute to error-free, high-quality reports, documents and communications.
• Ability to work in a confidential capacity and handle sensitive material.

Kinectrics Inc is strongly committed to diversity, equity and inclusion (DE&I) and welcomes applications from all individuals. To learn more about our commitments please visit our diversity, equity and inclusion and indigenous relations pages.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.