Project Assistant

Valard Group; Northwestern Ontario; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading utility contractor in Canada is seeking a Project Assistant for a fixed-term role in Thunder Bay. The successful candidate will support project teams by coordinating schedules, managing documentation, and facilitating communication to ensure project execution. Ideal candidates will possess strong organizational skills and have prior experience in administrative roles, particularly within construction or utility environments.

Qualifications

• 3-5 years of experience in a similar role.
• 2 years' experience in a data entry or administrative role.
• Past experience in a construction or utility environment.

Responsibilities

• Assist with project coordination and documentation.
• Review and enter timesheets into the payroll system.
• Schedule travel arrangements and manage procurement support.

Skills

Organizational skills

Attention to detail

Multitasking

Knowledge of Microsoft Office

Education

Post-secondary degree or diploma in Business Administration

Tools

JD Edwards

Job description

We are seeking a Project Assistant to join our team of project support staff in a fixed-term role from June 2025 to July 2027 at our project sites near Thunder Bay, Ontario. This position will be on a 20 days on / 8 days off rotational schedule.

This position will play a crucial role in providing comprehensive support to our on-site project teams. Responsibilities will include assisting with project coordination, maintaining project documentation and records, scheduling meetings and appointments, and facilitating communication between team members and stakeholders. You will collaborate closely with project managers and other team members to ensure smooth project execution and delivery. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced construction environment.

Responsibilities:

• Financial & Procurement Support – AR,AP, Collection and review of invoices, purchase order site requests/entry, collection of packing slips/tickets, procurement support, purchase order closeout support, expense report submissions
• Timesheet Support – Reviewing timesheets for consistency and correctness, time entry into Valard’s payroll system and communicating issues with corporate payroll
• Travel Coordination – Scheduling and requesting flights, accommodation, shuttles, etc. as required
• IT requests – Providing support for on site staff as required, relaying requests to IT for equipment or access and ensure it is provided or implemented per the request
• Reports – Data collection, entry and distribution for daily, weekly, and monthly reports
• General data entry as required and incorporation of field data into reports
• General administrative duties
• Participation in Valard Safety programs
• Developing contacts throughout the company and having the ability to track down pertinent and essential information through these contacts
• Hard copy document management (ex. updating Foremen Binders as new drawings are available)
• Using Valard systems and processes to complete day to day tasks
• Coordination with Edmonton office accounting & operational functions

• 3-5 years of experience in a similar role
• 2 years experience in a related field of work in a data entry or administrative role
• Accounts Payable experience considered an asset
• Post-secondary degree or diploma in Business Administration considered an asset
• Knowledge of material management and purchasing requirements
• Experience performing document control would be an asset
• Past experience working within a construction and/or utility company environment
• Previous experience using JD Edwards would be an asset
• Strong knowledge and experience with Microsoft office programs

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of QuantaServices, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.