Project Assistant

Kinark Child and Family Services; Markham; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Project Assistant to join their dynamic team for a temporary, full-time role. This position offers a unique opportunity to support various priority projects within the Strategy portfolio, including those focused on Autism and Lead Agency initiatives. The ideal candidate will thrive in a collaborative environment, providing essential support to Project Managers by preparing project documents, managing timelines, and maintaining project management tools. If you have a proactive attitude and a passion for project coordination, this role is perfect for you.

Qualifications

• Up to 1 year of project-related experience is an asset.
• Strong proficiency in Microsoft Office Suite is essential.

Responsibilities

• Support Project Managers with project documentation and reporting.
• Maintain project management tools and assist with scheduling.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Project Management Tools

Attention to Detail

Proactive Attitude

Education

High School Diploma

Post-Secondary Degree

Tools

Asana

Trello

Monday.com

Outlook

Google Calendar

Job description

Job Description

Job Summary:

The Project Assistant will be a part of the project team within the Strategy portfolio. This role will support priority projects across various portfolios at Kinark, including Strategy, Autism, and Lead Agency.

This is a temporary, full-time position with a contract length of 3 months.

Duties & Responsibilities (include but are not limited to):

The Project Assistant will provide support to the Project Managers. Responsibilities include:

• Supporting the preparation of project documents such as dashboards, presentations in MS PowerPoint, business cases, and executive reports.
• Taking minutes and summarizing action items to distribute to stakeholders.
• Following up with stakeholders on project timelines, due dates, and outstanding action items.
• Maintaining project management tools like Asana to keep projects current.
• Scheduling meetings, sending invites, and booking rooms for in-person meetings.

Qualifications:

• High School Diploma or Post-Secondary Degree.
• No experience required; up to 1 year of project-related experience is an asset.
• Strong proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).
• Familiarity with project management tools such as Asana, Trello, or Monday.com.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Basic understanding of the project lifecycle and reporting.
• Experience in taking meeting minutes and tracking action items.
• Professional and courteous interpersonal skills for stakeholder communication.
• Proactive attitude with a willingness to learn and take initiative.
• Ability to work independently and as part of a team.
• Experience with scheduling tools like Outlook or Google Calendar.
• Previous administrative or coordination experience is an asset but not required.