Project Assistant

Kinark Child & Family Services; Markham; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in mental health services is seeking a Project Assistant to support various priority projects. This full-time, temporary role offers the opportunity to work within a passionate team dedicated to improving the lives of children and youth with complex needs. Responsibilities include preparing project documents, maintaining project management tools, and ensuring effective communication with stakeholders. Join a supportive organization that values inclusivity and offers a range of employee benefits, including flexible work arrangements and professional development opportunities. If you are proactive and eager to make a difference, this is the perfect opportunity for you.

Benefits

Competitive salary

Comprehensive health and dental benefits

Flexible work arrangement

Employer Matching Pension Plan

Employee Wellness Program

Educational and Training Opportunities

Supportive work environment

Qualifications

• No experience required, up to 1 year of project related experience is an asset.
• Strong proficiency in Microsoft Office Suite, especially PowerPoint, Word, and Excel.

Responsibilities

• Support preparation of project documents like dashboards, presentations, and reports.
• Maintain Asana to keep projects up to date and follow up on action items.

Skills

Microsoft Office Suite

Project Management

Communication Skills

Organizational Skills

Attention to Detail

Time Management

Education

High School Diploma

Post-Secondary Degree

Tools

Asana

Trello

Monday.com

Outlook

Google Calendar

Job description

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite atwww.kinark.on.ca .

What we offer:

• Competitive salary, comprehensive health and dental benefits, and other employment perks *
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6% *
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

*Dependent on hours worked, length of service and/or collective agreement (where relevant)

We currently have an opportunity for:

Position Title

Project Assistant

Program Lists

Kinark Child & Family Services -> Head Office

Location

Markham, ON L3R 5X5 CA (Primary)

Reg/Temp

Temporary

Start Date

Temporary End Date

Full/Part Time

Full-Time

Relief

No

Other Employee Classification (if applicable)

Total # of hours per week

35

# of Positions

1

Close Date

May 16, 2025

Job Description

Job Summary:

The Project Assistant will be a part of the project team within the Strategy portfolio. This role will help support priority projects across various portfolios at Kinark that include Strategy, Autism, Lead Agency.

This is a temporary, full-time position with a contract length of 3 months.

Duties & Responsibilities (include but are not limited to):

The Project Assistant will provide support to the Project Managers. Their responsibilities include supporting preparation of project documents like dashboards, presentations in MS PowerPoint, business cases, and executive reporting. Additional responsibilities include, taking minutes and summarizing action items to send to stakeholders, following up with stakeholders on various projects to check timelines, due dates, and outstanding action items. Working to maintain Asana, the project management tool to keep projects up to date. Other tasks include scheduling meetings, sending out meeting invites, and booking rooms if meetings are in-person.

Qualifications:

• High School Diploma, Post-Secondary Degree**
• No experience required, up to 1 year of project related experience is an asset
• Strong proficiency in Microsoft Office Suite, especially PowerPoint, Word, and Excel
• Familiarity with project management tools (e.g., Asana, Trello, Monday.com)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Basic understanding of project lifecycle and reporting
• Comfortable taking meeting minutes and tracking action items
• Professional and courteous interpersonal skills for stakeholder follow-ups
• Proactive attitude with a willingness to learn and take initiative
• Ability to work independently as well as part of a team
• Experience with scheduling tools like Outlook or Google Calendar
• Previous administrative or coordination experience is an asset but not required

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate.

Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [e-mail] [phone].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.