Proposal Specialist

TalentSphere Staffing Solutions; Edmonton; On-site; CAD 65,000 - 85,000; Full time

Job summary

TalentSphere Staffing Solutions Inc. is hiring a Proposal Specialist in Edmonton, AB. The role focuses on planning, drafting, and submitting proposals and RFP responses for civil engineering and land/site development projects.

You will analyze client requirements and coordinate with engineers, PMs, and creatives to deliver compelling technical sections and executive summaries. Ideal candidates bring 2–5 years in proposal development or related fields, strong writing and formatting skills, and

Qualifications

• Two to five years of experience in proposal development, technical writing, business communications, or marketing.
• Familiarity with professional proposal associations or content management systems is highly desirable.
• Exceptional written communication skills with the ability to write clearly, concisely, and persuasively.
• Strong project management and time management capabilities to balance multiple deadlines.

Responsibilities

• Do the planning, drafting, editing, and timely submission of proposals and bid responses.
• Analyze RFPs to map out mandatory client requirements, evaluation criteria, and formatting rules.
• Collaborate with internal subject matter experts and project managers to gather, validate, and integrate technical data.
• Write persuasive executive summaries, cover letters, and technical sections highlighting the organization’s value proposition.
• Maintain and optimize the internal proposal content library and response templates.
• Review and edit proposal drafts for clarity, tone, grammar, and client compliance.
• Develop visuals such as photos, graphics, spreadsheets, and charts to enhance readability.
• Track submission deadlines, manage requirements matrices, and lead progress reviews.
• Provide backup support for admin staff as needed.

Skills

Proposal development

Technical writing

Business communications

Project management

Time management

Attention to detail

Interpersonal skills

Graphics software

Content management

Tools

Word processing

Presentation tools

Content management systems

Job description

Proposal Specialist

Civil Engineering, Land/Site Development

Edmonton, AB

Salary: Union rate $65-$85K based on experience

OUR CLIENT

Our client is a trusted Engineering firm with a reputation for delivering complex civil construction projects that shape communities and drive progress. From commercial developments to industrial facilities and highway/road/municipal infrastructure, our client's work stands as a testament to precision, safety, and collaboration. They build not just structures, but lasting relationships-with clients, partners, and our team-through integrity, innovation, and a commitment to excellence.

We've partnered with our client to hire a Proposal Specialist to join their expanding team.

THE IDEAL CANDIDATE

• Two to five years of experience in proposal development, technical writing, business communications, or marketing.
• Prior experience in specific industry sectors such as construction, technology, healthcare, or government contracting is an asset.
• Familiarity with professional proposal associations or content management systems is highly desirable.
• Exceptional written communication skills, with a proven ability to write clearly, concisely, and persuasively
• Strong project management and time management capabilities to balance multiple high-priority deadlines simultaneously.
• Meticulous attention to detail, specifically regarding compliance tracking and quality assurance.
• Excellent interpersonal skills
• Experience and good skill using graphics program(s) for insertion and assembly of attractive documents with photos, unique visuals, etc.
• Proficiency in document formatting and content management software, including advanced knowledge of word processing and presentation tools.

WHAT'S REQUIRED

• Do the planning, drafting, editing, and timely submission of proposals and bid responses.
• Analyze RFPs to map out all mandatory client requirements, evaluation criteria, and formatting rules.
• Collaborate with internal subject matter, and project managers to gather, validate, and integrate technical data.
• Write persuasive executive summaries, cover letters, and technical sections that highlight the organization's unique value proposition.
• Maintain and optimize the internal proposal content library, boilerplate text, and response templates.
• Review and edit proposal drafts for clarity, consistent tone of voice, proper grammar, and strict compliance with client’s instructions.
• Develop or coordinate visual elements such as photos, graphics, spreadsheets, and charts to enhance document readability.
• Track submission deadlines, manage requirements matrices, and facilitate team progress reviews throughout the proposal lifecycle.
• Provide intermittent backup support for admin staff who may be away on vacation, or ill. Shared tasks amongst all administration staff.

Keywords: Proposal Specialist, Civil Engineering, Land Development, Engineering Administration, Alberta Jobs, Municipal Engineering, Commercial Land Development, Industrial Land Development, Technical Writing