Project Administrator (20260619123)

Thurber Engineering; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health and dental coverage

RRSP matching

Employee & Family Assistance Program

Onsite gym facilities

Transit access

Job summary

Thurber Engineering in Vancouver, BC is seeking a Project Administrator to join our team. This full-time role focuses on maintaining schedules, monitoring costs, and supporting project administration across multiple initiatives.

You will coordinate documentation, manage changes, and prepare reports while collaborating with cross-functional teams. Strong communication and organizational skills are essential to thrive in our fast-paced environment.

Qualifications

• University Degree or Technical Diploma in Engineering or Accounting related fields.
• 5-10 years proven work experience as a Construction Project Administrator is preferred.
• Proficiency in Microsoft Office; intermediate level Outlook, Word, Excel & Teams.
• Strong accuracy and attention to detail is required.
• Adaptable to change and comfortable working in a fast-paced environment.
• Experience with BST 11 and with marketing and proposals would be an asset.
• Excellent communication skills with the ability to influence both technical and non-technical stakeholders.
• Strong problem-solving, decision-making, and organizational skills.
• Ability to work independently in a fast-paced, high-accountability environment.

Responsibilities

• Develop and maintain detailed schedule baselines as required.
• Monitor project costs and commitments to budget and forecast.
• Assist with change orders and development of change order requests.
• Produce accounting and project cost reports highlighting key issues.
• Prepare regular reports to monitor milestones, baseline dates, trends and targets.
• Document control and ensure documents are reviewed and processed accurately.
• Collaborate and communicate effectively within the team.
• Maintain project-related physical and digital filing systems.
• Support timesheet collection and resolve discrepancies with the Project Manager.
• Track project and sub-contractor work rotations and prepare progress summaries.
• Coordinate field travel and accommodations for project work.
• Assist with proposal content and drafting documents as needed.
• Book meetings, prepare agendas, and take minutes.

Skills

Communication

Problem solving

Organization

Independent work

Education

Engineering degree or related field

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Overview

Thurber has an exciting opportunity for a Project Administrator to join our team in Vancouver, BC. This is a full-time position.

Responsibilities

• Develop and maintain detailed schedule baselines as required.
• Monitor project costs and commitments to budget and forecast.
• Assist with change orders. Assist in the development of change order requests, maintain change control as well as manage trend and change order registries.
• Produce required accounting and project cost reports highlighting key issues.
• Prepare regular reports to monitor project key milestones, baseline dates, trends and current targets.
• Document control, utilizing processes and systems to ensure documents are reviewed and processed accurately and efficiently.
• Collaborate and keep the lines of communication open within team.
• Maintain project-specific physical, and digital, filing systems.
• Collect and vet daily timesheets, resolving timesheet discrepancies with Project Manager.
• Track project and employee/sub-contractor work rotations.
• Compile and prepare job progress summaries.
• Book and update field travel and accommodations for project work.
• Assist with, or draft documents, including formatting and proofing documents created by other team members, prepare final document, copy and distribute as advised by Project Manager.
• Book project meetings, prepare agendas, attend as required and prepare meeting minutes.
• Assist with sub-contractor management.
• Assist with preparation of proposal content.
• Other duties as required.

Qualifications and Assets

• University Degree or Technical Diploma in Engineering or Accounting related fields. Other post-secondary education may be considered.
• 5-10 years proven work experience as a Construction Project Administrator is preferred.
• Proficiency in Microsoft Office; intermediate level Outlook, Word, Excel & Teams.
• Strong accuracy and attention to detail is required.
• Adaptable to change and comfortable working in a fast-paced environment.
• Experience with BST 11 and with marketing and proposals would be an asset.
• Excellent communication skills with the ability to influence both technical and non-technical stakeholders.
• Strong problem-solving, decision-making, and organizational skills.
• Ability to work independently in a fast-paced, high-accountability environment.

Base Salary Range

• $65,000 - $85,000 per year, based on a 40-hour work week.
• The posted wage range for this position represents the range for the experience and qualifications noted in this posting.
• The offered wage may be adjusted upward for candidates whose qualifications and experience exceed those expressed in this posting.
• Candidates with less experience and qualifications may be considered at a reduced starting wage.

What we offer

• Our office is centrally located downtown with great transit, biking and walking access.
• Walking distance to Stanley Park and the seawall for lunchtime running and walking options.
• Free onsite gym, secure bike facilities, and showers.
• Numerous restaurants within walking distance.
• Views of the beautiful north shore mountains.
• Short commute from the north shore mountains and the local hiking and biking trails.
• Our flat organizational structure allows easy access to senior professionals, corporate leaders, and subject matter experts across the company for mentorship and feedback.
• Our culture is respectful, collaborative, inclusive, and fun.
• We offer financial support towards professional development.
• We provide health and dental coverage, a healthcare spending account, RRSP matching, and an Employee and Family assistance program with 24/7 support online or over the phone.