Project Administrator

Altis; Halifax; On-site; CAD 60,000 - 90,000; Full time

Job summary

Altis Technology in Halifax, NS is seeking a Project Administrator to support its Construction Services team, combining project coordination, document management, and financial administration.

This role works with project managers, contractors, and finance teams to keep projects organized, budgets accurate, and stakeholders informed in a collaborative, detail-oriented environment.

Qualifications

• Experience in construction administration or project coordination.
• Strong knowledge of accounts payable and budget tracking.
• Proficiency with Yardi or similar PM/financial systems.
• Familiarity with construction documents, contracts, tenders, permits, and document control.
• Strong MS Office skills (Excel, Word, Outlook).
• Excellent organizational and communication skills; ability to manage priorities.

Responsibilities

• Coordinate project documentation: contracts, work orders, permits, access requests, drawings, and close-out records.
• Support RFQs, RFPs, tender submissions, presentations, and project communications.
• Maintain project budgets, schedules, milestones, risk assessments, and progress reporting using Yardi.
• Provide full-cycle accounts payable: purchase orders, invoices, contractor draws, and consultant payments.
• Prepare cost reports, reconcile expenditures, monitor budgets, and coordinate financial reporting with Accounting.
• Organize meetings, prepare agendas and minutes, manage departmental expenses, and maintain accurate project records.
• Collaborate with internal teams and external partners to resolve discrepancies and improve administrative processes.

Skills

Construction administration

Project coordination

Construction accounting

Accounts payable

Budget tracking

Yardi

Document control

MS Office

Communication

Tools

Yardi

MS Office

Job description

Location: Halifax, NS
Language: English, strong written and verbal communication skills
Salary: $60,000$90,000 annually, depending on experience
Employment Type: Permanent, full-time

About the Opportunity

Are you an organized, detail-oriented professional who enjoys keeping construction projects on track? An established organization in the property and construction sector is looking for a Project Administrator to support its Construction Services team, bringing together project coordination, document management, and financial administration.

Working closely with project managers, construction professionals, contractors, and finance teams, you'll play an important role in keeping projects organized, budgets accurate, and stakeholders informed. This is an opportunity for someone who enjoys variety, takes ownership of their work, and thrives in a collaborative environment.

What's In It for You

• A diverse role combining construction project administration and accounting support
• Exposure to multiple construction projects and cross-functional teams
• Opportunities to improve processes and strengthen project coordination practices
• A collaborative environment where attention to detail and initiative are valued
• Competitive compensation based on experience and qualifications

Your Responsibilities

• You'll coordinate project documentation, including contracts, work orders, permits, access requests, drawings, and close-out records.
• You'll support RFQs, RFPs, tender submissions, presentations, and project communications.
• You'll maintain project budgets, schedules, milestones, risk assessments, and progress reporting using Yardi.
• You'll provide full-cycle accounts payable support, processing purchase orders, invoices, contractor draws, and consultant payments.
• You'll prepare anticipated cost reports, reconcile expenditures, monitor budgets, and coordinate financial reporting with Accounting.
• You'll organize meetings, prepare agendas and minutes, manage departmental expenses, and maintain accurate project records.
• You'll collaborate with internal teams and external partners to resolve discrepancies and improve administrative processes.

Skills and Qualifications

• Previous experience in construction administration, project coordination, or construction accounting
• Strong understanding of accounts payable, purchase orders, contractor draws, and budget tracking
• Experience using Yardi or similar project management and financial systems
• Familiarity with construction documentation, contracts, tenders, permits, and document control
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook
• Excellent organizational, communication, and problem-solving skills, with the ability to manage competing priorities

Note from the Hiring Manager

"We're looking for someone who enjoys being the person who keeps everything organized and moving forward. Someone who's comfortable working with both project documentation and numbers, takes initiative, and enjoys supporting a busy construction team."

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.