Project Administrator

Miles Employment Group; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading architectural firm in Vancouver is seeking a detail-oriented Project Administrator. The ideal candidate will have experience in project management within the construction industry and skills in various software tools. This position offers a one-year contract with potential for permanent employment.

Qualifications

• Experience in project management required.
• Strong invoicing and A/R experience.
• Experience in architecture or construction industry.

Responsibilities

• Coordinate project activities and ensure project phases are completed efficiently.
• Assist in creating project schedules, budgets, and timelines.
• Collaborate with project managers, architects, and subcontractors.

Skills

Project Management

Invoicing

Attention to Detail

Time Management

Communication

Collaboration

Tools

Mosaic

Construction Management Software

Job description

Miles HR has an opportunity for detail-oriented and highly organized Project Administrator to join a busy Architectural firm in Vancouver, BC. The ideal candidate will have experience in project management within the construction industry and possess strong skills in utilizing various software tools. This is one year contract with the potential of becoming a permanent opportunity.

Responsibilities:

• Coordinate project activities and ensure all project phases are completed efficiently
• Assist in creating project schedules, budgets, and timelines
• Collaborate with project managers, architects, and subcontractors to ensure smooth project execution
• Utilize construction management software to track project progress and update stakeholders
• Companywide invoicing ensuring all stakeholders are included at all times, tracking of extras and hourly billing, monthly reporting on job profitability
• Weekly/monthly review of staff hours
• Review project budgets in depth as required
• Monthly reporting on staff utilization
• Time and budget tracking software management
• Tracking of all prospect jobs
• Draft all proposals and ensuring they are submitted on time
• A/R and Collections
• Facilitate signing of submission documents
• Onboarding of new staff, general admin work
• Other duties as assigned

Experience:

• Project Management experience required
• Invoicing, A/R experience
• Experience working in Architecture or Construction industry required
• Proficiency in project management tools such as Mosaic
• Experience drafting proposals required
• Strong time management skills to meet project deadlines effectively
• Familiarity with construction management software applications
• Exceptional attention to detail and proven ability to meet deadlines
• Experience working on build projects with a focus on quality and safety standards
• Excellent communication skills to liaise with internal teams and external partners
• Familiarity with tools for document management and collaboration

This position offers the opportunity to work on exciting projects in a dynamic environment. If you have a passion for architecture and construction projects and possess the required skills and experiences, we invite you to apply for this rewarding position. This position is a once year contract with the potential opportunity for permanent employment.

Please apply here now!