Senior Project Administrator / Document Controller

Delveunderground; Vancouver; On-site; CAD 70,000 - 85,000; Full time

Job summary

Delve Underground seeks a Senior Project Administrator / Document Controller in Vancouver to manage documentation for high-profile infrastructure projects. This role requires strong coordination skills, with the ability to support project teams effectively, ensure document accuracy, and communicate with various stakeholders. The ideal candidate will bring at least 8 years of relevant experience in document management, a proactive approach, and a commitment to detail.

Benefits

Dental

Extended Health Care Benefit

Critical Illness Insurance

Health Spending Account

Life Insurance

Short-Term and Long-Term Disability

Employee Assistance Program

Education Reimbursement Program

Stock program

Paid Time Off

Wellness Reimbursement

Qualifications

• 8+ years' document management experience.
• Proficient in Microsoft Office and familiar with various document management software systems.
• Strong verbal and written communication skills.

Responsibilities

• Maintain a document management system for project documentation.
• Support Project Managers with scope, budget, and schedule management.
• Prepare meeting minutes and construction progress reports.

Skills

Communication

Organizational Skills

Document Management

Tools

Microsoft Office

Document Management Software

Job description

Description

Delve Underground is a leader in underground and heavy civil engineering serving the transportation, water, wastewater, and energy industries. Specializing in tunnel design, we provide practical solutions to the most challenging underground problems. We offer comprehensive design, construction management, and construction claims services, with expertise extending across a wide range of engineering disciplines, including civil, structural, and geotechnical engineering. Our primary focus is to make a significant impact on the advancement of infrastructure projects, which in turn shape and enhance the communities we serve. Founded in 1954, as Jacobs Associates, Delve Underground is an employee-owned firm with 25 offices and 350 team members throughout the United States, Canada, Australia, and New Zealand.

We want our employees to make a career doing what they love to do. We encourage an entrepreneurial spirit and help our team members forge their own path within the company. We support their efforts to stay on the cutting edge of technology while fostering a great work-life balance. In addition to working hard, we also have fun. We socialize and celebrate achievements at summer picnics, holiday parties, and company outings.

Benefits: Dental, Extended Health Care Benefit, Critical Illness Insurance, Health Spending Account, Life Insurance, Short-Term and Long-Term Disability, Employee Assistance Program, Education Reimbursement Program, Stock program, 10 Paid Holidays, Paid Time Off, Wellness Reimbursement

Pay Rate: $70,000 - $85,000 CAD

Senior Project Administrator / Document Controller

Delve Underground is looking for a Project Administrator / Document Controller to support our dynamic team of engineers and construction managers on high profile infrastructure projects. The successful candidate will be based in the downtown Vancouver office or project sites in the Lower Mainland. Part-time telecommuting may be possible.

This position will play a central role in keeping project operations/activities organized, on track, and moving forward. This person will work closely with project managers and construction managers on administrative and project coordination duties, document control, and quality control.

This position requires exceptional communication and organizational skills, the ability to manage multiple tasks efficiently, and the ability to work productively in a fast-paced, team-oriented environment.

Responsibilities

• Maintain a document management system to register, organize, maintain, issue, track and distribute project documentation, submittals, and records on local construction projects with budgets exceeding $100 M
• Maintain the project document numbering / naming system and document templates
• Ensure that documents are authorized, issued, and distributed correctly
• Provide a single coordination point for the management of project documents and records amongst the construction management team.
• Lead safety and submittal reporting
• Support monthly invoicing and reporting
• Collaborate with engineers, construction managers and other CM staff
• Support Project Managers (PM) in managing scope, budget, schedule, and contract requirements
• Prepare meeting minutes
• Support the preparation of daily, weekly and monthly construction inspection and progress reports
• Assist Project Team with project closeout tasks, lessons learned evaluation, and final reporting.

Qualifications

• 8+ years' document management experience using a document management system
• Strong written and verbal English communication skills
• Proficient in Microsoft Office
• Experience with document management software systems (SharePoint, ViewPoint, Aconex, Project Sight, Procore, etc.) is desirable
• Familiar with standard engineering and construction quality management practices
• Confident operating in a client-facing role, with the ability to collaborate with a wide range of stakeholders
• Able to demonstrate a high level of professionalism, attention to detail, independence, interpersonal skills, and flexibility in the performance of duties

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this position, please fill out our application so that we can review your information. We look forward to meeting you!

We are pleased to accept applications from underrepresented groups and encourage applications from Indigenous persons, youth, new immigrants, and persons with disabilities.

Compensation reflects the cost of labor across our geographic markets. Pay is based on several factors including market location, experience, knowledge, and skills.

No recruiters, please.