Project Administrator, Enterprise EPMO

Westland Insurance Group Ltd.; Surrey; Hybrid; CAD 51,000 - 64,000; Full time

Job summary

Join Westland Insurance Group Ltd. as a Project Administrator in Surrey, BC. In this hybrid role, you will support the EPMO, enhance project documentation, and manage budgets, all while contributing to a culture focused on community and personal growth. We offer flexible paid days, financial assistance for development, and an inclusive workplace.

Benefits

Flexible paid Values Days

Paid Volunteer Days

Financial assistance for training/development

Qualifications

• 5+ years in administrative/project coordination roles.
• Experience in a PMO or EPMO environment desirable.
• Proficient in Smartsheet and SharePoint.

Responsibilities

• Manage documentation, support budget tracking.
• Prepare executive-level presentations and reports.
• Facilitate communication across project teams.

Skills

Organizational skills

Attention to detail

Time management

Problem-solving

Communication

Education

Bachelor's degree in business or Project Management

Tools

Smartsheet

SharePoint

Microsoft Office

Job description

Surrey (Head Office), BC, Surrey, British Columbia, Canada

Job Description

Posted Wednesday, June 11, 2025 at 7:00 AM

We’re searching for a Project Administrator, EPMO Are you searching for new possibilities?

Westland Insurance Group Ltd has an exciting opportunity for a Project Administrator, EPMOto join our growing team in Surrey, BCat our Head Office,working in a hybrid work model.

Expected Compensation: The expected hiring range for this role is $51,000 to $64,000 based on a 35-hour work week. Actual offered salary will depend on the successful candidate’s qualifications and experience, as well as market conditions for the role, and internal equity.

Westland is committed to continuous learning where employees can grow their potential and write the stories of their careers. Financial assistance is available for approved work-related training/development courses leading to certification, and programs that offer professional development, including seminars and conferences.

Discover what’s possible, with Westland.

The Westland story is all about growth, and that means plenty of possibility for everyone on our team. Every day, Westland proves that building a great business means taking care of communities, clients, and each other with equal commitment. As we continue to open new doors, we're inviting amazing people like you to join us.

As a seasoned Project Administrator, you’ll play a key role in driving organization and accountability within Westland’s project portfolio. You’ll manage documentation, support project budget tracking, and ensure project updates are current and accurate across tools likeSmartsheet and SharePoint. You'll collaborate closely with project managers, leadership, and cross-functional teams to help drive visibility and success for critical initiatives.

Interested in learning more?

Why you'll love Westland:

• An open, flexible and welcoming workplace
• Plenty of opportunities to grow and learn
• Autonomy to drive your own success
• Be part of our inclusive culture, alongside an extraordinarily talented community of people with a wide variety of backgrounds
• A total rewards program that takes care of your financial, physical, and mental health
• Flexible paid Values Days to celebrate days important to you
• Paid Volunteer Days for employees as part of Amplifying Communities, a program to support causes that matter most to our employees and clients

Why we’ll love You:

• You have 5+ years of experience in administrative/project coordination roles, ideally within a PMO or EPMO environment
• You've earned a bachelor’s degree in business, Project Management, or a related field (or equivalent experience)
• You are highly proficient in Smartsheet, SharePoint, and Microsoft Office (especially Excel and PowerPoint)
• You bring experience in budget tracking, invoice processing, and project reporting
• Your organizational skills, attention to detail, and time management are second to none
• You're a proactive problem-solver who thrives in a fast-paced environment
• You're an excellent communicator - both written and verbal
• You have a strong aptitude for learning new tools and systems

Once here, you'll:

• Provide administrative support to the EPMO including gate reviews, time tracking, and portfolio reporting
• Maintain and organize project documentation, templates, governance materials, and SOPs
• Prepare reports and dashboards for executive-level presentations
• Track project finances, update capital budgets, and support monthly reporting
• Manage project portfolio tracking in Smartsheet and organize content in SharePoint
• Create standard project repositories and ensure alignment with governance frameworks
• Coordinate templates and follow-ups across project teams
• Facilitate effective communication and collaboration across teams and stakeholders

#LI-NF1

#LI-Hybrid

Want to get to know each other better? Send your resume our way.

You belong here We strive to be much more than a great place to work. Here, you join a collective of incredibly vibrant, purpose driven, and open-minded people. Every day, Westland proves that building a great business means taking care of communities, clients, and each other with equal commitment. You will be supported and respected for who you are and for the voice you add to the conversation. At Westland, you will feel the power of community. Westland Insurance Ltd. is an inclusive organization that values diversity in its workforce. We listen, champion equity and diversity, and create safe welcoming spaces where everyone has a voice and is free to be themselves. Westland Insurance Ltd. encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability -related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at [e-mail]

Surrey (Head Office), BC, Surrey, British Columbia, Canada